Student Organization Recognition Process

Thinking of starting a new student organization on campus? There are many great reasons to become formally recognized. Recognized organizations have the ability to reserve space on campus for meetings and events, advertise on campus, use the Student Organization Suite (SOS) resources, fundraise, and utilize the Office of Financial Services (OFS) to monitor funds.

Steps in new organization recognition must be started before Spring Break  

Steps for Organization Recognition

1. Fill out the Organization Proposal Form

  • Assistant Director will conduct an informational follow up
  • Assistant Director will outline next steps 2 -4

2. Review Article VIII (Greeks and Other Campus Organizations) of the Student Handbook that speaks to the advantages and guidelines of becoming a recognized organization. The Student Handbook is available online. Seek a faculty or staff advisor. All recognized student organizations must have an advisor! For social (Greek) organizations see advisor restrictions as outlined in the Student Handbook.

3. Complete the Intent to Organize Form, submit a Potential Member List (via the Intent to Organize Form or by emailing), and email/share an electronic version (Word or Google doc) of a constitution to [email protected] (Sample Constitution). If you are planning an organization with a national affiliation or that might be popular on other campuses you can search online for related examples.

4. Once the initial paperwork (Intent to Organize Form, Potential Member List, and constitution) is submitted, the paperwork will be forwarded on to Student Senate for review.

5. Student senate will forward their recommendation to Campus life Committee. Campus life will then discuss the organization and vote whether or not to approve it for official recognition. Due to meeting schedules, it may take several weeks to get your proposal through the approval process.

6. Upon recognition, the Student Activities Office and Student Senate Leadership will set up a meeting to provide for additional information and trainings for your organization.

7. Group representatives will attend trainings scheduled with Student Senate Leadership. Once trainings are complete groups will be officially recognized. Failure to complete the trainings due to noncompliance will be result in repeating the recognition process.

8. Assistant Director of student activities may follow up to assess learning outcomes of leadership trainings.

9. The organization will be required to update its information yearly with the Student Activities Office or risk losing their recognition status.

Note: Student organizations may be provisionally recognized prior to completing Student leadership Senate training and Campus Life approval. The purpose of provisional recognition is to allow for advertising of organizational meetings and securing a room on campus for those meetings.

A provisionally recognized group is not allowed to hold any events on campus or advertise on campus for anything other than meetings pertaining to the formation of the organization.