Event Request Form

* = required field

The 1st portion of this form is to be completed for internal events. If you are requesting an event that will be open to the public, please complete the entire form. Please note that forms are not processed on weekends.
Date(s) Requested*
Set-up/prep time (if needed)
Event start time*
End time*
Room Requested (1st choice)*
2nd choice
Event Title and Description*
Type of Event
If you chose "other" please describe
Number of persons attending (approximate)*
Name of person making request*
Phone number*
E-mail address*
Sponsoring organization or department*
Additional information
***If this is a public event (open to everyone), please complete the rest of the form***
Pre-approval is required before scheduling a series or new annual event. Is this part of a series or a new annual event?
If yes, Dean or Department Head who has approved this new series or annual event
If the event planner is a student, please list faculty or staff advisor (required)
On-site event contact person's name, if different than above. Must be a Luther employee, available and present for the duration of the event
Is there an attendance fee
Has this event been held perviously at Luther College
If yes, how many attended
If no, what is the estimated attendance?
Will there be food at this event? Note: All catering must be confirmed directly with the catering department at Luther
Please note anything that may affect which facility is assigned