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Campus Event Request Form

The Campus Programming Office assigns calendar and facility space in accordance to the Campus Events and Programming Guidelines. Please refer to the policy.

Requests are considered based on the connection to the campus needs and college mission, most appropriate use for a venue, campus demands on a venue, and the nature and size of the event.

Please note that you will receive a response to your request in 3-5 working days. Additional considerations/questions can be directed to Susan Peterson at peterssu@luther.edu

* = required field

Event Name and Description:*
Sponsor: Name of department or recognized campus organization:*
Date(s) of event:*
Event start time:*
Event end time:*
Type of event:*
If you chose "other" please describe:
Pre-approval is required before scheduling a series or new annual event. Please see policies and pre-approval information.
Is this part of a series or a new annual event?*
Dean/Department Head who has aproved series or new annual event:
Location or venue(s) requested:*
Alternate location(s):
Name of the event planner (Luther faculty, staff, or student):*
E-mail:*
Phone:*
If the event planner is a student, please list faculty or staff adviser (required):
On-site event contact person's name, if different than above. (Must be Luther employee, available and present for the duration of the event):
E-mail:
Phone:
Is this event open to the public:*
Is the audience primarily:*
Is there an attendance fee:*
Has this event been held previously at Luther College?*
If yes, how many attended?
If no, what is the estimated attendance?
Will there be food at the event?*
Note: All catering must be confirmed directly with the catering department at Luther.
Will there be any technical needs?*
Please note anything that may affect which facility is assigned:
Exact technical needs should be submited directly to the LIS Help Desk (http://lis.luther.edu/services/eventsetup) for most campus buildings or via the CFL Use and Technical Request form if in the CFL (https://www.luther.edu/programming/scheduleanevent/cfltech/)
Any special needs?
Additional comments:
I have read the scheduling policy.:*