This policy outlines the basic guidelines for acceptable use of college facilities. This policy intends to provide guidance on the approval process to request the use of college facilities, the evaluation process to ensure that the use of facilities adheres to the mission of Luther College and assurance that the event does not inhibit the safety and security of the college’s students, staff, faculty, visitors or property. The goal is not to obstruct freedom of speech or hinder academic freedom; rather, the objective is to support the mission of Luther College in a safe and educational environment.
This policy applies to any interested person or group who requests the use of campus facilities.
A. Inappropriate use of college facilities includes but is not limited to:
B. Appropriate use of college facilities includes but is not limited to the information in Campus Programming Scheduling Policies.
C. Review of reservation requests and planned events
This review will focus on issues of safety and risk mitigation.
Because circumstances may change from the time an event was first approved, a secondary review should occur prior to the time an event takes place on campus, usually no later than two weeks prior to the event.
D. On-campus space reservation requests
E. Off-campus space reservation requests
F. Modification or cancellation of registration/reservation
If a reasonable substitution is available, all attempts will be made to utilize an alternative location or date.
If an event registration is a contracted agreement, the contract shall guide the determination regarding any modifications to the event or program.
G. Denial of service
H. Advertisements and Sales
I. Dining services
J. Information Technology Services
V. Confidentiality and Record
All records, billing information, master calendar and contracts are kept confidential and secure in the Office of Campus Programming.