Hosting the Symphony Orchestra

Thank you for your interest in hosting the Luther College Symphony Orchestra.

For available dates, contact the Symphony Orchestra tour manager, Susan Potvin.

Some of the hosting requirements are negotiable. Contact Ms. Potvin if you have questions.

Hosting Requirements

Performance space dimension requirements:

  • 48 ft x 35 ft.
  • The tour manager will want to see a floor plan with dimensions and a photo of the performance space.

Other space/equipment needs:

  • 2 large dressing rooms (required)
  • 1 private dressing room, preferably with a private restroom
  • 1 large gathering space for a pre-concert talk
  • Tuned piano (required)
  • 60 stands, 75 chairs, podium music stand


  • Volunteers to provide a pre-concert meal
  • Volunteers to provide homestays
  • Publicity helpers (putting up posters, promoting through community and church networks)
  • Ushers for greeting audience members and collecting donations


  • Homestays for 70-75 student musicians, usually in groups of 2-4

Homestay hosts provide:

  • Post-concert snack
  • Sleeping accommodations
  • Breakfast
  • Transportation from venue to their house, and back to the venue the next morning


  • Concert host provides a pre-concert meal for 70-75 Symphony students, leaders, and bus drivers. The tour manager can provide meal suggestions that are inexpensive, easy, and healthy.


  • Hang posters in prominent places (Luther College will provide the posters).
  • Promote concert on your organization social media sites.
  • Let the tour manager know if there are any media organizations Luther should contact about articles and/or advertisements.
  • Engage in a lot of word-of-mouth promotion.

Luther College provides:

  • Concert promotion to nearby high schools and churches
  • Invitations to Luther College alumni, friends, and high school students who have expressed interested in Luther
  • Social media marketing and promotion
  • Talented student musicians and an opportunity to bring your community together for a wonderful concert!