Hosting the Luther College Symphony Orchestra

Thank you for your interest in hosting the Luther College Symphony Orchestra! Below is information on hosting the ensemble.

Confirmed hosts can reference this detailed sponsor packet (pdf) as you prepare for the concert.

Please email the Symphony Orchestra tour manager, Kate Ailabouni, if you are interested in hosting: kate.ailabouni@luther.edu.

(Some of the items below are flexible. Contact us if you have questions.)

Performance space dimension requirements:

  • 48 ft x 35 ft
  • Please send floor plan with dimensions and photo of performance space to Kate.

Other Space/Equipment Needs

  • 2 large dressing rooms (required)
  • 1 private dressing room w/private restroom (required)
  • 1 private dressing room (preferred)
  • 1 large gathering space for pre-concert talk (preferred)
  • Tuned piano
  • 70 stands, 85 chairs, podium music stand

Volunteers

  • Volunteers to provide pre-concert meal
  • Volunteers to provide home stays
  • Ushers for greeting and donation collection

Housing

  • Home stays for 85-95 Symphony students
  • Usually groups of 2-4, but larger groups are great!
  • Home stay hosts donate
    • post-concert snack (simple ok)
    • sleeping accommodations (sharing ok)
    • breakfast
    • transportation from venue to house and to bus in morning

Meals

  • Hosts provide a pre-concert meal for 85-95 Symphony students, director, bus driver, and tour coordinator
  • Please contact Kate for meal suggestions that are inexpensive, easy, healthy, and for tips on meals for students with food allergies and sensitivities.

Promotion

  • Hang provided posters prominently in area
  • Promote concert on your organization social media sites (can share content created by Luther College)
  • Let Kate know if there are any media organizations we should specifically contact about articles and/or advertisements
  • Word of mouth. Get people excited!

Luther Provides

  • Concert promotion in high schools and churches within a 50 mile radius
  • Direct concert promotion to high school students interested in Luther and Luther alumni and friends within a 50 mile radius
  • Help in finding area home stays and volunteers if needed
  • Social media marketing and promotion (available for sharing on host accounts)
  • A great concert, wonderful students, and an opportunity to bring your community together!