Hosting the Symphony Orchestra

Thank you for your interest in hosting the Luther College Symphony Orchestra in your community.

Please email the Symphony Orchestra tour manager, Susan Potvin or call at 563-387-1267 about available dates. Lead time of 12-18 months is preferred.

HOSTING THE SYMPHONY ORCHESTRA

(Some of the items below are negotiable. Contact Susan with questions.)

Space/equipment needs:

  • Large performance space (48 x 35 ft)
  • 3 large dressing rooms
  • 1 or 2 private dressing rooms
  • 1 large gathering space for pre-concert talk
  • Grand piano, tuned the week of the concert
  • Handheld microphone and stand for the conductor
  • 60 stands, 75 chairs, podium and music stand

On-site volunteer needs:

  • Volunteers to provide a pre-concert meal
  • Volunteers to provide homestays
  • Publicity helpers (hanging posters, promoting concert through community and church networks)
  • 2-4 ushers for greeting concert goers and collecting donations

Housing:

  • Homestays for 70-75 student musicians, usually in groups of 2-4; if a host can take a larger group, wonderful!

Homestay hosts provide:

  • Post-concert snack
  • Sleeping accommodations
  • Breakfast
  • Transportation from venue to their house, and back to the motorcoach the next morning

Meal:

  • Concert host provides a pre-concert meal for 80 student musicians, leaders, and bus drivers. The tour manager can provide meal suggestions that are inexpensive, easy, and healthy.

Promotion:

  • Hang posters about the concert in prominent places (Luther College will provide the posters).
  • Promote concert on your organization social media sites by sharing content created by Luther College.
  • Let the tour manager know if there are any media organizations Luther should contact about articles and/or advertisements.
  • Engage in word-of-mouth promotion. Get people excited!

Luther College provides:

  • Concert promotion in high schools and churches within a 30-40 mile radius.
  • Direct concert promotion to high school students interested in Luther and Luther College alumni and friends within a 30-mile radius.
  • Help in finding area homestays and volunteers if needed.
  • Social media marketing and promotion.
  • Talented student musicians and an opportunity to bring your community together for a wonderful concert!