Hosting the Luther College Jazz Orchestra

Thank you for your interest in hosting the Luther College Jazz Orchestra.

Please call or email the Jazz Orchestra tour manager, Susan Potvin, 563-387-1737, about available dates.

Performance space dimension requirements:

• 24 ft x 19 ft
• Please send floor plan with dimensions and photo of performance space to the tour manager.
• Jazz Orchestra Stage Plot

Other space needs:

• 2 large dressing rooms (required)
• 1 private dressing room (preferably with a private restroom)
• sometimes a second private dressing room is needed

Volunteers needed:

• Volunteers to provide pre-concert meal for 24 people
• Volunteers to provide homestays for 18-20 students
• Two ushers for greeting, passing out programs, and collecting donations 

Housing needed:

• Homestays* for 18-20 students (2-4 students per home, or larger groups work too)
• Homestay hosts donate:
• • simple post-concert snack
  • sleeping accommodations
  • breakfast
  • transportation back and forth from concert venue

  *Note some students may have environmental or food allergies and we ask housing coordinators pay special attention to these allergies when organizing homestays.

Meals required:

• Concert host provides a pre-concert meal for students, director, bus driver, and tour coordinator (24 total)
• The tour manager can provide suggestions for meals that are inexpensive, easy, and healthy.

Promotion needs:

• Volunteers need to hang posters, which Luther College provides, in prominent locations
• Host should promote concert on organization's social media sites
• Share contacts with local media organizations that Luther College can contact about articles and/or advertisements
• Promote the concert through word-of-mouth advertising; get the community excited!

Luther College provides:

• Concert promotion in high schools and churches within a 30-mile radius
• Direct concert promotion to high school students interested in Luther as well as Luther alumni, parents and friends within a 30-mile radius
• Social media marketing and promotion (available for sharing on host accounts)
• A great concert, wonderful students, and an opportunity to bring your community together!