Multimedia Lab, Studio, Control Room and Basement Storage
Keys to the Multimedia Lab, Studio, Control Room, and Storage Room are on the keyboard behind the Circulation Desk. Read the last bullet point to learn about cameras checked out from the Storage Room.
The key to the Multimedia Studio (Room 100) and Lab (Room 100A) is is attached to a labeled paddle on the bottom row of the keyboard. Multimedia student workers and Communication Studies faculty can check this key out as needed when working or teaching. Others must make reservations.
Specifically, students and faculty can now reserve the Multimedia Center Studio (Room 100) for filming purposes. Such requests need to made at the Multimedia Center walk-up, by submitting a work order through ITS Self-Service (there is an icon on every lab machine or they can go to help.luther.edu), or by emailing [email protected] All requests will be reviewed by the Multimedia managers before being approved. No approved reservation = no use allowed.
How do we fit in? We have the key to Room 100 (and 100A, same key) on a paddle on the bottom row of our keyboard. When there are no staff in the multimedia center available to unlock the studio, patrons with reservations will come to the circulation desk to check out the key. We will not hold their IDs, but we will check to make sure they have an approved reservation before checking the key out to them.
How do we know if they have an approved reservation? There is now a notebook next to the Hovde schedule notebook on the Hold Shelf. It reads "Multimedia Studio Reservations" on the spine. Inside will be work order printouts of any approved reservations with the person's name and the specific time and date they have reserved the studio. If you find one matching the person requesting the key at the time they are asking for it, you may check out the key. If you can not find one, you will need to turn down their request to check out the key and ask them to email [email protected]. When is it most likely we will be checking out this key? There is staff coverage in the multimedia center until 9 p.m. Monday-Friday and from 1-4 on Saturdays and Sundays. Eddy comes in at 8 p.m. Sunday-Thursday, so key requests can be passed directly to him after 8 on those nights.
The key to the Multimedia Control and Storage Rooms is on a separate labeled key paddle. This key should only be checked out to Multimedia student workers and returned immediately after they open the area they need to gain access to. Upon its return, check it in and place it immediately back on its proper (labeled) hook on the keyboard. (Note: faculty members who are teaching in the Studio may also check out the Control Room key upon request.)
The key to the Multimedia Basement Cage is on a separate labeled key paddle (an elevator key is included on the paddle). This key should only be checked out to Multimedia student workers and returned immediately after they open the area they need to gain access to. Upon its return, check it in and place it immediately back on its proper (labeled) hook on the keyboard.
Four cameras and tripods belonging to the Communication Studies department are stored in the Multimedia Storage Room. At this time (as of 9/2017), the cameras and tripods will be checked out directly from and returned to the Multimedia Center and the circulation desk will NOT be involved in the process. [Previous instructions: If brought to the circulation desk for check out, make sure and scan ALL the parts inside the blue suitcase cases. There may be as many as 10-11 barcodes. The default checkout period is 24-hours. However, if a staff member from the Multimedia Center directs you to extend the due time, follow their instructions. When a camera and tripod are returned, check in ALL the parts (remember to click on the patron's name when you are done to make sure there aren't any more parts still checked out on their account), and then place the case and the tripod in the circulation supervisor's office. The circulation supervisor will make sure the case is placed back into the storage room.]
A Canon T3i DSLR camera is also stored in the Multimedia Storage Room and may be checked out and returned to the circulation desk. Scan all the barcodes to the pieces in the bag. Upon return, check in ALL the parts (remember to click on the patron's name when you are done to make sure there aren't any more parts still checked out on their account), and then place the camera case in the circulation supervisor's office. The circulation supervisor will make sure the case is placed back into the storage room.