Notes from ITS Council - 9/13/17

  • New Items
    • Rochester Nursing Zumbro Network
      • Adam reported that scanning to email is now working. There remain some additional issues related to the device and network interaction to be diagnosed. One phone remains to be connected to the network as well.
    • Draft LISAAC Agenda
      • We began to discuss topics for the first LISAAC meeting scheduled for October 6 at 4pm.
    • Proposed Change to P2P policy
      • Today we do not limit what protocols may be run on our network. This means that peer to peer software may run on our network. As an ISP we are obligated to follow-up anytime we are informed that files are being delivered through our network for which the end user does not have a copyright. There has been an increase in these notices. Many of our CLAC school peers disallow P2P for this reason and allow legitimate users to request an exception. We are exploring the idea of proposed our policy change.
    • Carillon
      • The Music department is interested in having music files added to the library of music available to be played by the Carillon system located in Main. The Music department will maintain the playlist and schedule.
    • Digital Signage
      • A group will be meeting next week to talk about a new design for the campus digital signage starting with Admissions and including the Marketing team.
    • Celebrate Iowa Equipment to CFL
      • When Celebrate Iowa disbanded ITS ended up with some of its equipment. The sound folks in CFL have been occasionally using the equipment and more frequently than we in ITS do. We plan to pass ownership/responsibility to this equipment to Campus Programming for efficiency.
    • Separating Administrator Rights from Your Workstation Login for Faculty
      • For all staff members this work is complete. Two academic departments have been completed. We discussed the next steps in piloting this change and some departments that will give us good experience. We will reach out to those departments and discuss with them the role they can play in this pilot. Paul will request time to share our plans with the Dept. Heads at their next meeting on October 3.
    • SmartAmp Google Apps Software for Education Dept.
      • Jodi Meyer-Mork is interested in using this software that needs to be enabled in the Google Admin interface. Erin has been in communication with Jodi. Adam will contact Jodi and investigate options.
  • Returning Items
    • EDUCAUSE Core Data Service Module 1 Complete.
      • Thanks to Andrew B. and Patty for great support in filling out this survey which is an annual responsibility as a member of CLAC.
  • ITS Operational Reports
    • Network & Systems
      • Adam shared a number of slides capturing our Internet bandwidth usage and the distribution of wireless devices across the range of protocols that are supported. Usage of 2.4Ghz is going down and there is a growing portion using the new AC protocol. He also presented a chart showing the number of devices concurrently running on our network (approx. 3700).
    • User Services
      • Diane shared pictures of the updated Mac lab space in Jenson-Noble and the new Publications Conference room. Conversation is underway about the next classroom AV projects based on prices of equipment and available funding and people capacity. Diane shared a number of project updates including Spirion, Sophos, InterceptX and the Admin Rights project. We are close to celebrating the completion of the 2-Step Verification work for the new batch of students and new employees. Recent enhancements from Google should make this process much simpler in coming terms. We are working through the load of beginning of the year startup issues and simultaneously beginning to plan for Homecoming. Dave is preparing for another Networker upgrade and VMWare consulting is scheduled for Chris and Adam. Cleanup of PaperCut accounts is keeping us within our license limits.