Department: Human Resources
Subject: Promotions, Demotions and Transfers, Classifications Non-Exempt Employees
Date Issued: October 10, 2005
This policy outlines the guidelines to establish a consistent and equitable procedure for managing classifications, promotions, demotions and transfers.
This policy applies to all non-exempt employees.
Non-exemption positions are classified into the following job families:
Each job family has a set of pay ranges that include a minimum, midpoint, and maximum salary.
A promotion occurs when an employee is promoted from one pay grade to a higher pay grade. For example, the employee is promoted from an OS1 position to an OS2 position.
A demotion occurs when an employee requests a move or is moved to a lower pay grade.
A transfer occurs when an employee requests a move or is moved to another position in the same pay grade.
A reclassification occurs when the classification committee reevaluates an employee's current position.
The Director of Human Resources, six exempt employees, two non-exempt employees, and one faculty representative represent the classification committee.
A. When an employee is promoted to a higher pay grade, the following applies:
B. If an employee moves to a position in a lower pay grade, their pay in the new pay grade will be adjusted to reflect their years of service in their previous pay grade. For example, an employee at the midpoint in pay grade OS3 is moved to a pay grade OS2. The new hourly rate will be adjusted to the midpoint of OS2.
C. When an employee is transferred to a position in the same pay grade, normally their hourly rate will remain unchanged.
D. When an employee's position is reevaluated by the classification committee, the following applies:
The Director of Human Resources and the applicable Vice President will approve all promotions, demotions, and transfers. Appropriate documentation, salary worksheets, and Personnel/Payroll Status Change Notices will be maintained in the employee's personnel folders in the Office of Human Resources. All deliberation by the classification committee will be held in strict confidence.