Transitioning Norse Apps for Graduating Seniors

Did you graduate before Spring 2019? Are you an employee? You might want a different page.

Graduating seniors lose access to their Norse Apps (i.e. email, Google Drive, etc.)—This guide will help with that transition. We’ll discuss creating an archival backup, unlinking third-party services, and migrating common services, and. You can learn more about when access ends and other changes to access at our Transitioning Digital Services for Graduation Seniors page.

Note that your @luther.edu email address is the official communication mechanism used by the college up until your graduation date.

Make an archive with Google Takeout

Google Takeout creates an archive of most of your Google content. Takeout is a good first step for all students, even if you think you don’t want your data. It’s best to have a backup just in case.Using Takeout is straightforward, and we recommend the default settings: Takeout will put everything it can into a .zip file and send you an email with a download link The most popular services like Gmail, Drive, Calendar, and Contacts can all be included in the export. There are some drawbacks: Not all services are included (e.g. Google Sites, YouTube uploads), and some kinds of data are simply archival and not meant to be uploaded into another account (e.g. email).

If you want to access the content in your Takeout file, most content can simply be imported into another Google account. The one notable exception is email, which is only openable by dedicated mail clients like Thunderbird or Outlook. If you want to migrate a working copy of your email into another email account, continue to the next section.

Transfer Email

Takeout only creates an archive of your email: it doesn’t actually move those emails to another account. If you need to transfer emails to another account, we recommend either forwarding individual emails or transferring all emails using the POP3 import feature in your non-Luther account.

Most major email providers support transfer with POP3, and you can follow our video guide if you’re moving to another Google account. If you use this method, all your old email will transfer, as well as any new email that arrives until your account is deactivated. Transferred email doesn’t retain any organizational labels you might have used in your @luther.edu account. POP3 does require some specific technical information: you’ll probably be prompted for POP server (pop.gmail.com), a port (995), and a special password that you’ll use in place of your normal password.

Unlink @luther.edu account

Visit any sites that are associated with your @luther.edu account and associate them with a new email address. Examples are social media, banking, shopping, and other sites. If you can’t remember which sites use your @luther.edu account, try searching for automated emails with phrases like “verify”, “noreply”, or “receipt”. You can also use Google's Security Checkup tool to find third-party services to which you've granted access.

Duplicate Google Sites

New Google Sites cannot be downloaded using Google Takeout at this time. Fortunately, you can manually migrate your Luther site to a consumer Google account. First, share your Luther site with your consumer Google account. Second, within your consumer Google account, duplicate the site and relink any underlying documents. Finally, give the new link to anyone with the old published site.

Migrate YouTube videos

YouTube videos can be decoupled from your Norse Apps account by placing them in a special shared-ownership channel called a Brand Account. A Brand Account allows you to manage your YouTube content from a non-Luther Google account. After you give ownership of the Brand Account to your non-Luther Google account, the videos will be protected when your Norse Apps account is deactivated. Views, video links, and other YouTube content stays intact.