Disk Usage Reduction Strategies

Luther provides two network servers for file storage – Admin1 (staff), and Academic (faculty).

As each server is shared among all its users, it is important that each of us keeps an eye on how much disk space is used. Overall stability and usability of the network storage system is paramount.

Staff have a quota of 10GB and Faculty have a quota of 20GB.

Determine Your Disk Usage

If you want to know how much disk space you are using:

PC Users: Open your H Drive through Computer (or Network Places) and select all files (Edit > Select All). Click File > Properties or Right-Click and select Properties. The ‘Size’ on the General tab tells you how much disk space is in use.

Mac Users: Open the Finder and Right-Click on your Network Drive. Select Get Info.

Here are some suggestions on how to keep your Disk Usage on the network servers within a reasonable amount.

Note – Your Norse Mail does not impact how much disk space is used.

What Are You Storing?

Take a careful look at the data you are storing on your network drive. Only store the most important data that you will regularly access. PowerPoint presentations, Word documents, etc are all good things to have stored on the network.

Video files, for example, are not ideal for network storage. They take up an immense amount of space and even over a high speed connection, can take a long time to copy to your computer or render a video editing program almost useless.

What Is Backed Up?

Many people use the H Drive as a means to back up their computer. This is a good idea. Some copy their entire hard drive over to the H Drive. This is not a good idea. The vast majority of space on a computer is taken up by programs and operating system files that can easily be restored by ITS. Consider copying over only these directories:

  • My Documents
  • My Pictures
  • Documents & Settings (Windows XP)
  • Users (Windows Vista & Mac OS X)
  • Extra folders created by the user

If you have concerns, contact the Technology Help Desk for assistance.

Multiple Backups are Not Necessary

Each server is backed up to tape nightly. This means it is not necessary for a user to maintain multiple copies of their data on the server. Delete unneeded backups to save space.

Transfer Files to a CD or DVD

If you have old files that are not frequently used, consider transferring them onto a CD or DVD. This will give you a copy that can easily be stored in your office in case you need to access it years down the road.

Transfer Files to an External Drive

If you have files that are regularly used, consider transferring them to an external drive. This could be either an external hard drive or a USB flash drive. As of March 2009, it is possible to purchase a Terabyte (1000 GB) external hard drive for under $150 or a 16 GB Flash Drive for less than $20.

External Drives are also an excellent way to move your data from one location to the next without having to worry about a network connection.

Step-By-Step Training

If you would like to backup your data and aren’t quite sure how to do it, refer to the following items: