Policy

Notification

We order food on an as-needed basis. This allows us to provide our clients with fresh, high-quality food. To ensure proper service, all catering requests should be made 14 days prior to each function.

Guarantees

You will need to provide the guaranteed number of expected guests a minimum of four working days prior to the function. Once the deadline has passed, you will be billed at 100 percent of the guaranteed guest count or the actual count, whichever is greater.

Cancellations

We require a 48-hour minimum notice to cancel an event. If cancellations are made after this time period, you may be billed for any expenses incurred. Please note: Special order items that we are unable to return will be billed to your account.

Equipment

Equipment supplied for unsupervised events is the responsibility of the client ordering the function. You will be charged replacement costs for equipment NOT returned.

Linen

We have linen, napkins, or tablecovers available for rental for your function held at Luther College, or for off-site events.

Leftover Food

Leftover food, beverages, and supplies are the property of Luther Catering and are not to be taken. We plan and prepare enough food for the guaranteed number of people plus five percent. We ensure that the last guest will have the same menu selections as the first guest. The client is paying for the guaranteed number of people. Any leftover food, beverages, or supplies belong to the college. This applies to all events.

Alcohol

Luther College holds a Special Class C Liquor License that allows for the serving of wine and beer at events in Dahl Centennial Union (except Martys) and Baker Commons. If you plan to have alcohol served at your event, please complete and return this form to Luther College: Alcohol Policies [pdf]. 

Room Rental Fees (waived if facility fee applies):

Peace & Hammarskjold: $100
Nobel: $50
Nansen: $25