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Work-study Supervisors FAQ

Please see the Supervisor Memo, which outlines how the Professional Development Seminars intersect with the work-study program.  Additional questions are addressed below:

Question:

How will I know which students attend a seminar so I can approve their time on their time card?

Answer:

You will receive a report after the seminar indicating which of your student employees attended and are planning to count the time as paid job training.  In addition, a monthly listing of all students who attended the 45-minute sessions will be sent to you to assist you in approving this training time on their time cards.

Question:

How can I track my attendee's earnings for my yearly work-study budget?

Answer:

You will receive an annual Beyond the Bubble attendance report for all student employees in your department who attended seminars and counted the time as paid job training.

Question:

What if a student I supervise signs up for a seminar but doesn’t show up?

Answer:

You will be notified by the program administrator if your work-study student fails to attend a seminar for which he/she has registered. 

Question:

Do I alone determine if I can allow my student employee to attend a professional development seminar and enter the time as job training?

Answer:

Yes.  Your student worker will need your verbal permission to register. Feel free to check with your own supervisor if you feel you need further direction on which seminars best relate to the work your student does for your department.  Many of the professional development seminars are general in nature and would apply to any work-study position on campus.   

Question:

If I have a student employee who has several jobs on campus, who should give that student permission to attend a Beyond the Bubble seminar and thereby cover the “cost” of the student’s job training?

Answer:

The student should ask his/her primary supervisor, defined as wherever the most hours are clocked.  The maximum number of seminars a student can be paid to attend each year is four, even if they have more than one work-study position.

Question:

What if I can't spare my student employees and adding additional time for job training isn’t feasible given my work-study budget?

Answer:

If your budget cannot allow your student employees to attend 90 minutes of training per semester in addition to working in your department, allow them to attend anyway.  At the end of the year, the college will do an analysis and shift funds into work-study budgets that are overspent due to Beyond the Bubble training seminars.

Question:

If a student is a Resident Assistant (RA), is that considered work-study?

Answer:

No, it is not. But some RAs have work-study positions.

Question:

Can staff register for seminars?

Answer:

Yes, if registration has not reached capacity.  Interested staff should contact the seminar leader on the Monday afternoon prior to the scheduled seminar to see if there is room.

Question:

Will different seminars be offered in the future?

Answer:

Yes, new seminars will be offered.  If you have ideas for additional seminars, or would be interested in leading a seminar, please email beyondthebubble@luther.edu