Internships: The Paperwork Process
Internships can be a valuable part of the learning process at Luther College. They offer opportunities to apply your classroom learning, make contacts, improve your business communication skills, and see if a particular career field is right for you. The hardest part of the process is locating and securing an internship. The Career Center has many resources to help with your search.
Once you have located the opportunity, here are the important paperwork things that need to be done to gain academic credit:
1. Talk to a faculty member in your major department to make sure they will support your request for internship credit. Be ready to tell them where you are interning and what you will be doing. ** For international students, any off-campus internship in the United Sates must relate to your major and must be done for academic credit. A faculty member from your major can help you to determine if the internship relates to your major.
2. Once you get a verbal “OK” from a faculty member, you can come to the Career Center and ask for the “internship paperwork packet.” (*Exception: Biology students see “g” below, your process is different). Unlike regular classes at Luther, you do not register for internships through the my.luther website; instead the paperwork registers you. Please note: Internships at school districts should refer to "h" below; anyone doing an internship outside the United States should refer to "i" below. The internship paperwork packet contains several forms, which the Career Center staff will “walk you through” when you get the packet:
---a. Registration Form: This form list the number of academic hours you are requesting and requires a faculty signature to show approval. For every 36 hours you work at the internship site, you are eligible for 1 academic hour of credit. When you bring this form back to the Career Center, it allows the Career Center to have the Registrar formally enroll you in the internship for the appropriate term.
---b. Waiver Form: This form protects Luther legally for your off-campus internship
---c. Learning Plan Form: You and your faculty member should have some basic learning objectives and an evaluation plan here.
---d. Self-Evaluation Form: You fill this out and turn it in to the Career Center after the internship.
---e. Supervisor Evaluation Form: Your internship supervisor fills this form out to give feedback on your performance after the internship. Once your supervisor has completed it for you, you turn it in to the Career Center.
---f. SUMMER SCHOOL ONLY: You must complete the Registrar's summer school application sheet (available in the Career Center or Registrar's Office).
---g. *BIOLOGY STUDENTS ONLY: YOUR REGISTRATION PROCESS IS DIFFERENT AND RUNS THROUGH THE BIOLOGY DEPARTMENT. CONTACT Dr. Enos-Berlage ([email protected]) OR Michelle Einck([email protected]) or stop by the biology office at Sampson Hoffland 231 to get your forms and discuss registration. You will turn in your completed forms to the biology office.
--- h. If you are doing an internship in a pre-, primary, or secondary school, you must consult with the Education department for approval. Luther may already have a "letter of agreement" with that school regarding Luther students observing and/or teaching.
--- i. If you are doing an internship outside the U.S., you must inform the Global Learning Office and participate in pre-departure training.
3. If you are an international student, you must let Amy or Wintlett know about your internship. You should do this the same day that you turn in your registration form to the Career Center.
4. Domestic students have the option of doing a “non-credit” off-campus internship. You do not need to do the paperwork listed above. We still ask that you report your internship at the Career Center for our yearly internship statistics. Please stop by our office or email Dan Marlow at [email protected] with your name, your major, the name and location of your internship site, and a brief description of what you will be doing.
5. If you have questions at any point of the process, please don’t hesitate to stop by the Career Center. We are happy to help!