Date Issued: June, 2001
Date Revised: January, 2003, May 7, 2009
Approved By: Audit Committee - January 4, 2019
This policy sets forth the guidelines for record access, retention and destruction.
To provide guidance for the systematic review, retention, and destruction of records received or created by Luther College in connection with the transaction of organization business. This policy covers all records and documents, regardless of physical form. This policy contains guidelines for how records can be accessed, how long certain documents should be kept, and how records should be destroyed. The policy is designed to ensure compliance with federal and state laws and regulations, to mitigate accidental or innocent destruction of records and to facilitate Luther College’s operations by promoting efficiency and freeing up valuable storage space.
This policy applies to all offices, departments and faculty/staff of Luther College.
IV. Terms and Definitions
V. Procedures and Guidelines
All departments and staff/faculty are responsible for the maintenance of records in accordance to the guidelines and procedures as set forth in this policy. The records retention schedule will be reviewed periodically by the Archivist and appropriate departments for updates and additions. If you have questions or comments about the information in this policy, please feel free to call the College Archivist at x1725.