Students are expected to make arrangements for move-in based on their assigned move-in dates (found on the academic calendar). Only students who are approved through a college vice president may return prior to official opening dates. The criteria for approval of an early arrival center on whether a student’s work or presence is essential for orientation or opening. Students will not be allowed to move in or receive a room key unless they are approved.
Early arrivals are highly discouraged and must be based on the student’s need to be on campus and not convenience, including travel convenience. As a result, Luther grants very few requests for early arrival outside the parameters noted below. It may be necessary for parents to take a day off from work to move a student, so families are asked to plan accordingly.
All requests for early arrivals are subject to the availability of the space where the student is assigned to live.
Two dates are critical for the early arrival process. Work supervisors, coaches, or department heads shall submit a roster of students considered for early arrival to their respective vice president or designee no later than June 1.
The approved early arrival rosters must be submitted to the Residence Life office no later than July 1 by work supervisors, coaches, or department heads for any student, team, or group that is required to be on campus prior to an official move-in date.
The Residence Life office will coordinate arrival details with campus departments, supervisors, and coaches; students will receive specific check-in information from the respective department, supervisor or coach. The department, team, or supervisor is required to provide an interim meal plan from the date the student arrives until the student’s fall meal plan begins.
Note: Departments that wish to plan a student retreat must hold the retreat after the assigned move-in date.
We understand there can be extenuating circumstances that require an early arrival. Students who have not been approved for an early return based upon the above criteria may request to move into their fall housing assignment beginning the Monday before the fall opening date. A student shall provide a detailed written request to the Residence Life office no later than 5 business days before the requested move in date. The request will be reviewed and if approved, the student will be assessed an early arrival fee, shown below, which will be charged to the student’s account. The fee does not include a meal plan, so students are required to purchase an interim meal plan until their fall meal plan begins.
Early arrival fee (for exceptions):
Requests to arrive prior to the fall move-in date will NOT be approved for the following reasons:
Luther will consider requests to move possessions into a room without the student staying in the room if there are extenuating circumstances. Students must make requests for “Drop-and-Go’s” by calling or emailing the Residence Life office two weeks prior to arrival. Students will be assessed a $100 Drop-and-Go fee and will be given access to their rooms during regular work hours only (8:00 am to 5:00 pm, Monday through Friday). The Drop-and-Go period begins the Monday that precedes the official college move-in date.
Students who are approved to be on campus are expected to uphold Luther College policies. Any student found to be residing on campus who has not received approval will be asked to leave campus and will face disciplinary actions. Any student found to have provided access to a student who is not approved for early arrival may also face disciplinary action. Disciplinary actions that may be taken, but are not limited to, include fines, restitution, and community service.