Luther College Mission Statement

In the reforming spirit of Martin Luther, Luther College affirms the liberating power of faith and learning. As people of all backgrounds, we embrace diversity and challenge one another to learn in community, to discern our callings, and to serve with distinction for the common good.

As a college of the church, Luther is rooted in an understanding of grace and freedom that emboldens us in worship, study, and service to seek truth, examine our faith, and care for all God’s people.

As a liberal arts college, Luther is committed to a way of learning that moves us beyond immediate interests and present knowledge into a larger world—an education that disciplines minds and develops whole persons equipped to understand and confront a changing society.

As a residential college, Luther is a place of intersection. Founded where river, woodland, and prairie meet, we practice joyful stewardship of the resources that surround us, and we strive to be a community where students, faculty, and staff are enlivened and transformed by encounters with one another, by the exchange of ideas, and by the life of faith and learning.

Student Activities Office Mission Statement

The student activities program provides students with opportunities to engage in cultural, educational, social and recreational activities, which are an integral part of the living-learning community at Luther.  Students develop their talents and abilities in leadership and teamwork through their participation in:

• Student Activities Council (SAC).
• Numerous student organizations, including interest-based, academic and service-oriented groups.
• The production of the annual yearbook (Pioneer).

The staff, student leaders and student volunteers within the student activities program take pride in creating programming responsive to the needs and interests of the student population.

2012-2013 Important Dates

August 29                            Fall Term Classes Begin

Sept. 21- 23                        Family weekend

October 1-7                         Homecoming week
October 13-17                     Fall Break

November 20                       Senior projects due by 5 pm
November 21-25                  Thanksgiving Break

Nov. 29-Dec. 2                     Christmas at Luther
December 7                          Last day of classes
December 10-13                   Final exams

January 3                              January Term Begins
January 25                            January Term Ends

January 31                            Spring Semester Begins

March 23-April 1                    Spring Break/Easter Break

April 24                                 Senior projects due by 5 pm

May 3                                    Student Research Symposium                
May 7                                    Senior Recognition Convocation
May 10                                  Last day of classes
May 13-16                             Final exams
May 19                                  Commencement

The list of student organizations does not include music ensembles or intercollegiate athletic teams.  Contact information for each organization is available in the Student Activities Office or online through SGMS-Community.  The category classifications listed were self-reported by the organizations.  To change classifications or leader/advisor information for your student organization, please contact the Student Activities Office.

Campus Who’s Who

Officer and Advisor Responsibilities

President

• Leads the organizational meetings
• Meets regularly with advisor
• Appoints jobs to other officers
• Aware of what is going on around campus in other organizations
• Maintains contact with Student Activities Office on behalf of the organization.  Completes yearly update form.
• Responsible for updating Symplicity (SGMS) with leader, member & meeting information.

Vice-President

• Assists the President
• If the President cannot perform his/her duties, the Vice-President steps in

Secretary

• Keeps all records for the organization
• Takes minutes during the meeting and distributes them accordingly
• Files all organizational documents
• Summarizes all events or activities the organization takes part in

Treasurer

• In charge of all organization funds
• Handles money at events/activities
• Gives Treasurer’s report at meetings
• Not required to hold funds
• Works with advisor to keep track of funds

Advisor

• Maintains an awareness of activities and programs sponsored by the organization
• Meets regularly with organization leaders
• Explains and clarifies campus policies and procedures for the organization
• Works with organization budget, purchasing, and financial matters

-Adapted from Wartburg College Student Organization Resource Guide

All student organizations are required to update officer and advisor information each spring by filling out the yearly update form sent to the leader on file by the Student Activities Office.  Failure to complete the update in a timely manner may impact an organization’s recognition status.

Tips for Being a Successful Officer

• Know the purpose and the mission of the organization
• Keep the organization’s members informed of the purpose and mission
• Involve organization members in each activity
• Know the members of the organization by name
• Help members with problem areas
• Accept and support decisions made by the organization’s membership
• Delegate responsibility according to member’s interests
• Write an evaluation of the work completed at the conclusion of each group activity
• Don’t force ideas upon the organization’s members
• Set a consistent time and place for meetings

Roles of a Successful Advisor

Every student organization is required to have at least one faculty or staff member as its advisor.  The advisor plays an important role in guiding the student organization.  The responsibilities of the advisor will vary according to group needs.    Listed below are some of the roles that an advisor may play within the organization.

• Teacher and/or coach
• Consultant
• Continuity provider
• Counselor
• Interpreter of college policy
• Supervisor
• Financial manager

Effective Meetings

Plan ahead!  Successful organizations keep members interested by having well thought out meetings.  Have an officer meeting ahead of your regular meeting so that each officer knows what his/her role will be at the meeting.  Be sure to keep your advisor informed.  Meet regularly with your advisor and encourage him/her to come to your meeting or activity.  Make sure to publicize your meeting well in advance.  Include location, date, and time as well as possible topics to be covered on all publicity.  Remember to have your advertising approved before posting it.  Don’t forget to reserve the location for the meeting.  An icebreaker can be a good way to start a meeting, especially early in the semester when members may not know each other well.  Student organizations should meet at least once a month to keep members interested and involved.  Many organizations choose to meet more frequently depending on their purpose.           

Student Organization Recognition Process

Thinking of starting a new student organization on campus?  There are many great reasons to become formally recognized.  Recognized organizations have the ability to reserve space on campus for meetings and events, advertise on campus, use the Student Organization Suite (SOS) resources, fundraise, and utilize the Office of Financial Services (OFS) to monitor funds.

Steps for Organization Recognition

1. Review Article VIII (Greeks and Other Campus Organizations) of the Student Handbook that speaks to the advantages and guidelines of becoming a recognized organization.  The Student Handbook is available in hard copy from the Student Life Office or online at the link above.
2. Seek a faculty or staff advisor.  All recognized student organizations must have an advisor! For social (Greek) organizations see advisor restrictions as outlined in the Student Handbook.
3. Complete the Intent to Organize Form (online), submit a Potential Member List (via the Intent to Organize Form or by emailing), and email/share an electronic version (word or google doc) of a constitution to stuorgs@luther.edu (Sample Constitution).  If you are planning an organization with a national affiliation or that might be popular on other campuses you can search online for related examples.  Upon receipt of these forms the group will be provisionally recognized*.
4. Once the initial paperwork (Intent to Organize Form, Potential Member List, and constitution) is submitted, it will be forwarded to the Co-Curricular Committee of Student Senate for review.
5. If the Co-Curricular Committee approves your organization, they will  forward their recommendation to Student Senate.  Student Senate will then discuss the organization and vote whether or not to approve it. Once Student Senate approves an organization it will sent to the Campus Life Committee for official recognition.  Due to meeting schedules, it may take several weeks to get your proposal through the approval process.
6. Upon recognition the Student Activities Office will ask for additional information from your organization.  The organization will be required to update its information yearly with the Student Activities Office or risk losing their recognition status.

Contact Dan Bellrichard in the Student Activities Office regarding student organizations.  His office is in the Student Organizational Suite (SOS), Dahl Centennial Union 102.  You can send an email to stuorgs@luther.edu or phone 563-387-1253.

*Student organizations may be provisionally recognized prior to Co-Curricular Committee, Student Senate, and Campus Life approval.  The purpose of provisional recognition is to allow for advertising of organizational meetings and securing a room on campus for those meetings.  A provisionally recognized group is not allowed to hold any events on campus or advertise on campus for anything other than meetings pertaining to the formation of the organization.

Elections and Reporting of Organization Leaders

The Student Activities Office needs to be notified any time a student organization holds officer elections or makes a change in leadership.  Most organizations will be required to update contact information in the spring.  Groups that hold December elections are asked to update in January.  The office also needs to be notified of any potential change of advisor.

Outgoing student organization leaders should also update the group administrators in Community.

Community by Symplicity (SGMS)

Luther has offered student organizations the opportunity to use Community software to help manage their organizations.  All recognized student organizations are set up to use Community.  Students login to the software using their Luther email address and NorseKey password.  All students have access to Community.  Organization leaders have group administrator privileges that give them special access to Community features.

Some features of Community include membership rosters, group emailing, document & photo storage, blogs, surveys, and co-curricular transcripts.  All information can be accessed according to the group’s wishes. 

Community can be accessed through my.luther.edu under other campus links; through faculty/staff/students from the Luther homepage, or from the student activities site in the student life section of the Luther website.

Student Organization Suite (SOS)

The Student Organization Suite (SOS) is room 102 of the Dahl Centennial Union and open to all students at Luther.  In addition to being a general computer lab, the space contains several computers, a printer, large rolls of colored paper, a variety of 8.5” x 11” colored paper; the die cut machine, a paper cutter, and other supplies for use by student organizations. 

There are several large cabinets, small cabinets, and drawers that student organizations can check out on an annual basis.  In order to reserve a cabinet or drawer contact the Student Activities Office and complete an SOS Request for Space form.  Tables, chairs, and couches are available for student organizations to use for meetings or informal gatherings.  The SOS is not a reservable space. It is open to everyone during regular building hours.

Scheduling Meetings and Events on Campus

All events held on campus must be communicated to Campus Programming and entered into the campus calendar.

Sustainability Tip - Scheduling evening or weekend meetings and events in Valders Hall of Science or Sampson Hoffland Laboratories is much more energy efficient than other buildings on campus due to mechanical systems used to heat and cool space.  Please consider using these buildings if they meet your needs.

Most spaces on campus are reserved through the Campus Programming Office located on the main level of the CFL.  You may request a space online by going to the event scheduling website.  Susan Peterson is the contact person for room scheduling.  Due to a busy campus calendar it is helpful to have a primary and alternate date and time in mind for an event.  Reserving some areas will require additional approval, please plan several weeks ahead of your target date. 

In the Dahl Centennial Union, the Student Activities Office reserves the Williams Lounge and the lobby area outside of Marty’s near the elevator.  Stop by the Student Activities Office, Union 106 at least two weeks prior to the event to request either of these spaces.  There is a form that needs to be completed and signed by the organization’s advisor.

Keep in mind that special permission is needed for any activities held during the following events: Family Weekend, Homecoming, or Christmas at Luther.  Events cannot be scheduled during daily chapel, Sunday Focus, Wednesday Eucharist, Monday nights from 6-9pm, or during Distinguished Lecture Series.  Organizations are not allowed to plan events during the week prior to final exams. 

Marty’s Events

Is your organization planning an event in Marty’s?  If so, there are several steps involved in order to use the space.  First, stop by the Campus Programming Office and speak with Susan Peterson regarding available dates and to pick up a Marty’s Reservation Form.  The Marty’s manager will need to sign the reservation form.  You will also need the signature of your organization’s advisor.  If you require technical assistance you will also need to complete a Marty’s tech request form.  The Student Activities Office will arrange for a student technician and send you an email to confirm who the technician will be.  Technicians should be requested at least 2 weeks prior to the event.

Regents Center

If your organization would like to reserve space in the Regents Center, contact both Alex Smith at smithale@luther.edu AND Vicky Jaeger at jaegervi@luther.edu. 

Advertising Guidelines

(adapted from Luther College Student Life/Student Handbook)

1. General Guidelines
   • Any advertising that suggests, refers to, or explicitly/implicitly invites, people to alcohol-related events is prohibited.
   • Any publicity (flyers, posters, etc.) must be approved by the hall director and/or Residence Life Office (for advertising in the residence halls) or the Student Activities Office (for advertising in the Union) before posting and/or distributing.
   • Any religious advertising must be approved first by the office for College Ministries before receiving a stamp from other locations on campus.
   • Website advertising must follow all advertising guidelines.
   • Infractions of this policy are cause for disciplinary action (i.e., loss of advertising privileges, probation, etc.).
     
     
2. Approved locations of advertisements
   • Advertisements which imply that alcohol is available are not allowed in any campus building.
   • All publicity materials to be posted in the Dahl Centennial Union or residence halls must be approved (stamped) by the officials in the office of Student Activities and/or Residence Life.
   • Ads may be posted on Dahl Centennial Union or residence hall bulletin boards ONLY!. No advertising along wall or hallway outside of cafeteria without special permission. Advertising is not permitted in stairwells or landings due to fire code regulations. Ads placed in other non-designated areas will be removed. Advertising is limited to one poster per bulletin board.
   • Posters. Posters to be displayed on public bulletin boards are subject to the approval of the appropriate office - for Dahl Centennial Union bulletin boards, the Coordinator of Student Activities; the kiosk in the CFL, the Campus Programming Office; for other locations, contact the supervisory office for that specific building area, or inquire at the Student Activities Office.  Supervision of each residence hall bulletin board is the responsibility of the Hall Director.
   • Chalking must abide by the above advertising guidelines and is not permitted under overhangs and entrances to the buildings.
     
     
3. Who is Allowed to Advertise
   • Recognized campus organizations.
   • Churches and nonprofit organizations may publicize events located off campus.
   • Businesses may not advertise unless a recognized campus organization is sponsoring the activity. However, they may post one flyer on the "Free Market" bulletin board in the Dahl Centennial Union if the advertisement complies with the policies of Luther College.
     
     
4. Specifics on Advertising
   • Allowable
   • In accordance with the policy stated in 1 above, advertisements are restricted to the following guidelines:
     1. Advertising must describe the event.
     2. Advertisements must give the location of the event.
     3. Advertisements should list the time of the event.
     4. All advertisements must state the name of the organization sponsoring the event.
   • Non-Allowable
     1. Any event or advertisement which is an affront to personal dignity, violates individual rights, reflects an ethnic or racial prejudice, or causes personal offense.
     2. Any graphics depicting alcoholic beverage containers, persons consuming beverages, or obscene acts.
     3. Advertisements calling the event an “all-campus party.”
   • General
     1. To assist advertisers and to help comply with l.C. above, we recommend that all advertisements be approved by either the Coordinator for Student Activities and the Dahl Centennial Union or the Associate Dean for Student Life.
     2. The print shop will not print ads without notification of approval.
     3. To enhance your event, we recommend you have a theme. This will help with identification of the event and advertising.
     4. The word party may only be used when it is used as part of the theme or used as a noun in the advertisement (i.e., Halloween Party, Christmas Party, Beach Party).
     5. The Luther Mail Center also abides by the above guidelines.
     6. Final decision on acceptable advertisements is up to the discretion of the Coordinator for Student Activities and the Dahl Centennial Union and the Associate Dean for Student Life.

Please refer to this section of the Student Activities handbook as needed.

• Any advertising that is not stamped will be removed immediately.
• You may have your advertising stamped prior to photocopying.
• Post your advertising on the approved bulletin board(s) in each building.  Only one advertisement per group, per board is allowed.
• Advertising is not permitted in stairwells, on walls, or on glass doors or windows.
• Permission is needed to post advertising in the following buildings:
• • CFA – Alice Palmer
  • CFL – Susan Peterson
  • Jensen-Noble – Doris Patterson
  • Koren – Erin Zidlicky
  • Main – Stamped items may be placed on “open” boards
  • Olin – Stamped items may be placed on “open” boards
  • Preus Library – Stamped items may be placed on outside bulletin boards
  • Residence Halls – Residence Life Office or Student Activities Office
  • Sampson Hoffland Laboratories or Valders – Lynn Williams
  • Dahl Centennial Union – Student Activities Office or Residence Life Office

Ideas for advertising your event

• Fliers for bulletin boards
• SPO stuffers.  In the interest of saving paper, print 4 per page.  Check with the Mail Center/SPO for additional guidelines prior to printing.
• Create a Facebook event
• Advertise in the Bulletin, Tuesday, or Chips
• Reserve one of several display cases in Dahl Centennial Union.  Check with the Student Activities Office for availability. 
• Create a large poster and place it on an easel.  Easels are available for check out in Student Activities Office.  See easel policy for details.
  

Dahl Centennial Union Easel Policy

Please note, due to the increasing popularity of easel advertisements, your group will be expected to follow and adhere to the following guidelines.

All easel placements in the Dahl Centennial Union must be approved by the Student Activities Office.  An easel request must be received at least one week prior to the display.  Signup sheet and forms are available in the Student Activities Office.  If requested, aluminum easels may be picked up in the Student Activities Office on the first day of the reservation.

Easels may be placed in the following locations of the Dahl Centennial Union: main entry area near the Student Organization Suite (SOS), gallery wall in the Williams Lounge, or lobby area outside of Marty’s.   Easels may only be displayed for up to one week unless special permission is granted from the Student Activities Office. 

Only 2 easels of a width of 36” or less may be in the entry area of the Dahl Centennial Union at the same time.  Easels will be located against the wall between the elevator and the Student Organization Suite (SOS). These easels should have a professional or neat appearance. 

If a student organization or department wishes to place a foam board on an easel with dimensions of greater than 36” square, the easel will be considered to be the same as a table reservation.  In that event, a table request form must be completed.  Tabling will only be allowed along the gallery wall in the Williams Lounge or the lobby area outside of Marty’s. 

The Student Activities Office reserves the right to reject an easel request due to space limitations, special functions going on in the Dahl Centennial Union, or subject matter of the easel and to take down an easel during times of high traffic. All easel displays must conform to campus advertising guidelines.

Campus Publications

The Bulletin is published on Monday, Wednesday, and Friday during the academic year.  Requests may be sent to Susan Peterson in the Campus Programming Office, peterssu@luther.edu or bulletin@luther.edu, prior to the event.  The deadline is noon the day before publication. (Friday for Monday’s issue)  Events may be run for a maximum of two consecutive issues.  Announcements are limited to 75 words or less.

The Tuesday is published every Tuesday for faculty & staff by the Public Information Office.  Requests may be sent to tuesday@luther.edu.  Submission deadline is 3:00 pm on the Friday prior to publication.  Announcements are limited to 75 words or less.

The weekly campus newspaper is called Chips.  Advertising rates vary.  Contact chipsads@luther.edu for more information.

Document Center

The Luther Document Center is located on the ground level of Main and offers a wide variety of services.  Student organizations may want to utilize the Document Center for fliers, table tents, brochures, posters, color printing, or laminating.  Students must either pay cash or use their organization’s CBORD number for transactions.  Remember if you are making copies of advertising pieces to have the original(s) approved in the Student Activities Office or Residence Life Office prior to copying.

Co-Sponsoring Events

Is your group interested in holding a particular event but unsure about how to pay for it?  Are you planning an event that might be of interest to other student organizations?  Do you want to have a large event and need extra help?  Consider co-sponsoring an event with another student organization.  A list of all student organization leaders is available in the Student Activities Office.  The Student Activities Council (SAC), Wellness, and the Luther Diversity Center are areas who regularly co-sponsor activities.  Student Senate also has limited funding, especially for leadership related activities.

Promotional Tables

In the Dahl Centennial Union tables are available on a first-come, first-served basis for student organizations wishing to promote an event or present information in either the Williams Lounge or Marty’s lobby area.  At least one week prior to the event stop by the Student Activities Office for a reservation form.  The form will require information on the promotion as well as an advisor signature.  Table reservations will not be granted until the completed form is returned to the Student Activities Office.  Keep in mind special events that may require additional signatures. 

Promotions taking place during the following events will need approval from the administrator in charge at least three weeks prior to the event:  Homecoming (Sherry Alcock); Family Weekend (Sue Drilling); Christmas at Luther (Eric Ellingsen) and Admissions (Amy Noel).

Fundraising

Most student organizations are responsible for raising their own funds.  Organizations may contact Student Senate for a limited amount of funding.  Co-sponsoring events is also encouraged as a way to pool resources. 

Student organizations wishing to promote a fund-raising event in either the Williams Lounge or Marty’s Lobby must complete a fund-raising table form at least one week prior to the event.  Several signatures may be needed before the request is approved.  Fundraising that competes with Dahl Centennial Union services (Book Shop, Dining Services, etc.) must be approved by the department administrator. 

Raffles are not permitted at Luther College because the college does not have the required gambling license from the State of Iowa. 

On-campus accounts

Recognized student organizations are eligible for an on-campus account pending approval from the Office of Financial Services (OFS).  Student organization advisors and officers will need to complete the Request for Student Agency Account form which is available in the Office of Financial Services.  Advisors will be able to request funds from the account and will receive all budget reports for the account. 

There are two types of account numbers on the Luther Campus, the Datatel number and the CBORD number.  The Datatel number (xx-xxx-xxxxx-xxxxx) is created by the Office of Financial Services.  The CBORD (xxx-xxxxx) number is created by the Dining Services Office.  Use the CBORD number in the Document Center, Book Shop, or any dining services facility.  The Datatel number is used for items such as check requests or petty cash boxes.  Questions on which number to use can be directed to OFS or the area where the transaction is taking place.

Procedures and Guidelines

1. Annual Procedures Required
   • Each July 1 all agency accounts will be inactivated in the general ledger; payments and receipts can get posted to them.
   • By September 1, student organizations that wish to activate their agency accounts must:
   • 1. Fill out the Student Organization Yearly Update Form.
     2. Fill out the Office for Financial Services Student Agency Account Form (available in the Office of Financial Services).  Return to the Office for Financial Services.
2. Payment vouchers and invoices must be approved for payment by the advisor of the student organization.
3. The advisor is able to view financial information for the student organization online at my.luther.edu.  The advisor can request that the officers of the group also have access to this online information.
4. Student agency accounts that have not had any activity for two or more years will have their fund balance transferred to the Luther College Annual Fund.
5. If any student agency account is overspent at May 31 of each year, the balance will be processed as follows:
   • The department assuming responsibility for the student organization will have their budget charged for the excess.
   • Student officers who signed the Office for Financial Services Student Agency Account form acknowledging responsibility will have their student receivable account charged for the excess.

To review the entire policy click on the "Student Organizations" policy found here.

Petty Cash Boxes

Cash boxes are available to student organizations with a department or agency account.  Student organization advisors will need to complete the Petty Cash Box Request found on the Office of Financial Services website.  Your group must determine a safe, lockable location for box to be stored; and when/how the cash will be deposited in the Dahl Centennial Union depository or OFS.   Questions regarding petty cash may be directed to the cashiers in the Office of Financial Services.

Christmas Cheer Policy

College funds cannot be used to purchase Christmas Cheer gifts, nor can purchases be charged at local vendors and paid through Luther’s accounts payable system.  Christmas Cheer purchases are not for educational purposes and use of Luther funds, or Christmas Cheer could jeopardize Luther’s nonprofit status. In addition, purchasing items through Luther’s accounts payable system and avoiding sales tax is a misuse of Luther’s sales tax exemption status.  The Office of Financial Services can assist the sponsoring group in the safekeeping of monetary contributions by allowing the deposit of funds into a student bank account until the money is needed to purchase gifts. Christmas Cheer funds cannot be deposited in Luther budget or designated general ledger accounts nor can those accounts be used to make Christmas Cheer purchases.

If a student organization has an approved agency account (general ledger account beginning with 10-711) with the Office for Financial Services, they may utilize these funds for purchasing Christmas Cheer gifts. Contact the Office of Financial Services or the Student Activities Office for the complete policy guidelines.  You can also access the Christmas Cheer policy online.

Audio/Visual Equipment

Does your organization require sound or audio/visual equipment for an event?  Many classrooms and meeting rooms already contain computers, projectors, or other equipment.  If the room you are reserving does not have the equipment you need or you holding on the library lawn contact the LIS Helpdesk with your audio/visual request.  The Helpdesk is available by calling ext. 1000 or email helpdesk@luther.edu.  Depending on the type of event, the Helpdesk will offer you advice or assistance.  See http://lis.luther.edu/eventsetup to request equipment or review audio/visual request guidelines.

Movie Licensing

The Motion Picture Association of America (MPAA) allows for public showings of movies for free only in narrowly defined classroom settings.  Visit www.mpaa.org for more information on public performances or stop by the Student Activities Office with questions.  If your student organization is interested in showing a movie on campus you must obtain a license from an authorized licensing agency.  The SAC Cinema committee frequently works with Swank Motion Pictures, Inc.  For more information contact

1-800-876-5577 or www.swank.com.

Use of College Owned Vehicles

The Luther College fleet contains a number of vehicles that are available for use on college related business.  Students are allowed to travel without an advisor on trips that are less than 200 miles.  An advisor must accompany any trip over 200 miles.  The student organization advisor needs to request the vehicle on behalf of the organization regardless of destination.  Vehicle requests should be emailed to driveit@luther.edu with the following information: type of vehicle requested, departure date and time, return date and time, department making request, person making request, name of driver and all other passengers, department account to be charged for vehicle.   

All drivers must complete the driver application annually.  The driver application is available on the Facilities Services website, http://reason.luther.edu/facilities.  Read over the Vehicle Use Handbook section, take the defensive driving test, and complete the Driver Application and Agreement.  Return all paperwork to Facilities Services.  Driving a 10 or 12 passenger van may also require an additional road test.

Activities Fair

The annual Activities Fair sponsored by the Student Activities Council (SAC) takes place during Fall Orientation Week.  All recognized student organizations are encouraged to participate.  In order to participate in the Activities Fair, completion of the registration form is required.  This form is sent to the organizational leaders in the spring.  The Activities Fair is a great way to recruit both first-year students and upperclassmen to become members of your organization.