This Week in LIS - 16 August 2013

Weekly news and updates from Luther College Library and Information Services. To receive email updates, please sign up here.

Headline of the Week:  TWILIS – This Week in LIS

Some things have changed and this might be the first time you have seen this newsletter.  All of us are seeing it through different mechanisms.  Let me start with some background.  

Most Fridays, LIS publishes a newsletter that we call TWILIS (twill’-us).  It generally includes a “Headline” that identifies an (hopefully) interesting higher education or information technology related current topic, comments on that topic and asks some provocative questions.  The goal is to increase awareness, provoke some thinking and perhaps start conversations.  It also includes highlights from our blog, notes from our LIS Council meetings and a list of upcoming training and learning opportunities.

In the last two weeks we have completed the “cutover” from an LIS website based on “Drupal” open source platform to one based on Reason – the platform we use for the rest of the Luther website.  We made this investment to leverage the same look and feel as the rest of the Luther site and to leverage the integration features including sharing of content within Reason.  This platform change means using different mechanisms to communicate.

We will continue to post TWILIS to our blog.  We assume there are many who might benefit from a weekly LIS newsletter that would not necessarily be interested in all the daily blog traffic.  Therefore we are using an emailing function called MailChimp to send out the TWILIS as an email.  We have migrated our subscriber list for TWILIS from the Drupal based site to MailChimp.  In addition, we have added a number of leaders from across the College in order to strengthen and enrich the communication with the community and LIS.  We have added department heads and leaders of the various functions on campus and individuals who we think would find the information useful.  If you are getting this for the first time this is why.

We encourage you to forward this first one or two on to your teams and encourage them to “subscribe” via MailChimp if they find it useful.  After a couple, if any don’t find the information useful, then MailChimp supports “unsubscribing.”  We do not want to spam but we do want to keep the community informed and most importantly we want to invite conversation that can further and inform and guide our work.

It is not difficult to argue that information technology is stitched into the fabric of much of what we all do.   Technology is constantly changing and those changes show up as changes in our infrastructure, our applications, and the processes that we use in the operation of a teaching and learning college.  It seems important and useful to do what we can to share information and more importantly invite conversations to leverage our resources to provide services in the best possible ways.  You might browse some of the previous LIS blog and TWILIS postings (see links below) to see if that stream of information is useful to you and make your subscription decisions accordingly.

Suggested Reading/Viewing/Listening:

LIS Blog
http://www.luther.edu/lis/blog/

TWILIS
http://www.luther.edu/lis/blog/twilis/

Paul
paul.mattson@luther.edu


LIS Blog Highlights from the Week

The following articles are sampled from those available on the LIS Blog:


Notes from LIS Council

LIS Council is the leadership team within LIS. Among the topics discussed the past three weeks were:

  • LIS Operational Agenda - Council members will be reporting on LIS operational views regularly at LIS Council meetings. Among the topics discussed the past two weeks were:
    • Archives
      • No report this week because Rachel was attending the annual meeting of the Society of American Archivists.
    • Software Development
      • Marcia shared her department’s project updates and asked for questions.  Topics discussed include Ben’s work to see if Google calendars can work as a replacement for our current room scheduling system.  Marcia also shared that work orders related to KATIE and Reason are up.
    • Network and Systems
      • The Main 113 Lab is done from a networking perspective; there is some testing still to be done.
      • Main 116B has had another network jack added for the video recording computer. Note this space has been the Speech and Debate Center.
      • Wireless is being upgraded in Main.  Several access points are being added, working toward one AP per classroom to handle a higher density of users.  The new access points (AP’s) are dual band and support 802.11N.
      • Sampson and Valders wireless will be upgraded to be dual band and support 802.11N soon. This will be complete before school starts.
      • Chris is working on setting up an upgraded printspooler.luther.edu (GoPrint) server. More information to come.
      • Google Chromecast will have an impact on wireless network performance in the residence halls if it’s popular with our students, and if they leave it turned on in its unconfigured state.
      • Phonathon is looking at a VOIP based version of the hosted call center software that they tried last spring (in its analog version).  The concern that we have is whether we can meet the internet bandwidth expectations of this software.
    • User Services
      • Digital Media Proposal - Work has begun on the lower floor by Finholt Construction; expect 4-6 weeks for completion of their portion. Networking and storage have been ordered; equipment is under consideration.
      • Faculty Roll - This summer’s roll is essentially complete for Music and Nursing. New faculty continue to arrive on campus.
      • Lab Refreshes
        • Windows lab refreshes are in progress (Olin 213, Main 113 new; others upgraded or refreshed; 745 model will be the minimum hardware in labs)
        • Mac lab imaging is in progress (JN 124 new, others refreshed)
        • CFA 118 lab upgrade proposal is in progress
        • RC 11 Windows lab has moved to Legends
        • Main 113 renovation is in progress
        • Main 116B has been updated (screen, projector, speakers, amps, cables)
        • Labstats.luther.edu has been upgraded
      • Library Hours Extending - The Cabinet has approved the hiring of students to serve as security assistants. They will staff the library from midnight to 1am Sunday through Thursday. LIS will staff the library 7:30pm to 9pm Fridays.
      • Library Entryway - Cement work is complete on the library entryway.
      • Emerita Carrels for Check-out - The plan is moving forward and faculty in the library have been notified.
      • OCLC WMS - Issues with overdue notices are hopefully corrected. We are manually checking out equipment until materials booking is available in the system.
      • Library Furniture - Carrels are being offered for on-campus use, then we’ll offer them to other institutions through ILA/ACRL. New Hovde furniture is arriving the end of next week. Olin 207 tables and chairs will be arriving end of next week.
      • Atomic Learning - Remote authentication / sso is being implemented on or before 8/14. This will provide individualized access to the video tutorials.
      • Technology In Classrooms Conference - This conference is scheduled for June 17-18, 2014 and may be held at Luther. Keystone AEA is anticipating between 500-600 teachers in attendance from area schools.
      • Technology Help Desk Updates - KATIE upgrade calls are being handled, the LIS website migration is in progress, Training Week is the week of August 26, and Move-in Weekend is Labor Day weekend.
      • We reviewed the User Services Meeting Notes and addressed questions.
  • New Items
    • TheResumator
      • With a new HR recruiting automation system coming online (target Sept.) we want to look at turning off our TheResumator subscription. Diane will talk to Lora to see if there is any information we need to pull from TheResumator for filing and then we will turn off the subscription.
    • Bernice Rise Trust  
      • We discussed the Bernice Rise Trust endowment, its focus and initial ideas.  The Art/ThD department has used the funds the last two years and LIS will plan to use the proceeds for this year and next.  One thought was beginning to digitize the Norwegian newspaper collection.
    • Main Office Signage
      • Doug Koschmeder would like an LIS representative at a Main signage meeting on Thursday at 9:30 in Main 116. They are replacing the brown hanging signs in the hallways.  We should be prepared to suggest how the LIS doors should be labeled.  Signage will likely be like the Regent’s Center attached to the wall next to the door.   Initial thoughts were to have one plaque by Adam’s door, one in the middle Main 12 door and one by Larry’s door.  We would use Library and Information Services and include individual names.  We plan to ask Larry to attend.
    • Hovde Furniture
      • New furniture for Hovde arrives Friday and will be set up Friday or Tuesday.  New furniture arrives in Olin 207 and 208 on the same day.
    • MS Campus Agreement Renewal
      • Adam needs to count server licenses and get them to Diane. There is a webinar covering the renewal process on Thursday.
    • Atomic Learning Remote Authentication
      • LDAP authentication is being turned on very soon, possibly today, for our Atomic Learning subscription.  This will enable better understanding of the learning product’s usage.
    • Tour Guide Documentation
      • Diane is updating the list of information that the tour guides use.  She is soliciting additional feedback to ensure the accuracy of the data.
    • Chromecast on ResNet
      • Adam is experimenting with the new device.  He has drafted some instructions for students on how to use the device on the residential network.
    • Preus Library Pamphlets
      • The pamphlets we have entitled “Preus Library are out of date. It was decided to recycle the current pamphlets and point people to the LIS website instead.
  • Returning Items
    • LIS Skills Development
      • We began to review the skills development spreadsheet that was created during the June LIS Strategy Day and plan next steps.

Upcoming LIS Training, Instruction, and Professional Development Opportunities

Click on the event below for specific information and for a link to register. More information on training and development events is available.
 

Course Format Date Location Enrollment
Paideia 111 & 112: Reading the Works (Day 1 of 2) Workshop Aug 19 2013 - 9:00am - 4:00pm Main 114 Open
Paideia 111 & 112: Reading the Works (Day 2 of 2) Workshop Aug 20 2013 - 9:00am - 4:00pm Main 114 Open
So you want to do a survey: Doing online survey projects with Qualtrics Workshop Aug 21 2013 - 9:00am - 12:00pm Main 114 Open
Luther sudents and the ability to reason Workshop Aug 22 2013 - 9:00am - 4:00pm Loyalty Board Room Open
Paideia 111/112 New Instructor Workshop (Day 1 of 2) Workshop Aug 26 2013 - 9:00am - 12:00pm Main 114 Open
Luther College as a Community of Faith and Learning (Day 1 of 2) Faculty Development Aug 26 2013 - 9:00am - 3:30pm Loyalty Board Room Open
Paideia 111/112 New Instructor Workshop (Day 2 of 2) Workshop Aug 27 2013 - 9:00am - 12:00pm Main 114 Open
Luther College as a Community of Faith and Learning (Day 2 of 2) Faculty Development Aug 27 2013 - 9:00am - 3:30pm Loyalty Board Room Open
Updates for Academic Advisors Faculty Development Aug 28 2013 - 1:00pm - 3:00pm Main 114 Open

Training and instruction is provided to the Luther Community through Faculty Development Sessions, Library Instruction Sessions, Product Demonstrations, Skills Training, Workshops, 1-on-1 Sessions, and Online Materials. To schedule a session, contact the LIS Technology Help Desk at x1000 or enter your request online at http://help.luther.edu.


This Week in LIS is published most Fridays by Paul Mattson, Executive Director of LIS at Luther College in Decorah, Iowa.

Content is made available under Creative Commons license. Creative Commons License