Notes from LIS Council - 8/13/14

  • New Items
    • Facilities use of Preventative Maintenance Software
      • Facilities has made a decision to fund and license a “Preventative Maintenance” (PM) software and to continue using their current ticketing system which integrates with the new PM system. LIS developed a proposal and had done work to leverage our KBOX ticketing system for both facilities needs and LIS needs in order to save the cost of of a second ticketing system when it was a standalone duplicate system.
    • LIS Auction Moving to Buy-It-Now Approach
      • To simplify the process for purchasers and reduce the LIS work involved with selling of used equipment LIS is moving to a Buy-It-Now model.  Equipment will be listed with the purchase price.
    • Luther Local Recording Pilot
      • This weekend the ‘Bread and Butter String Band’ (which includes a number of Luther students) will be recorded in our Multimedia Studio. Costs associated with the recording will be paid for with grant funding from Northeast Iowa Resource Conservation and Development. This pilot allows exploring the idea of capturing and preserving the work of local musicians.
    • Communication Plan for KATIE Theme/Homepage Update
      • The appearance of the homepage and course pages is changing and we discussed the communications and support plans. This change solves a problem with uploading graphics, a popular function used, for example, by music, biology, chemistry, and art, discovered late in the spring semester and it responds to usability feedback from an earlier change that introduced the responsive design into Katie. With help from Tabita Green, Director of Web Content, and other members of that team, a new look will be introduced for the Fall semester. The look simplifies the look and focuses on faculty recent courses. The functions are the same but navigation will to less frequently used functions will change. Faculty can work on their courses before and after this theme change. We do not want to create unnecessary uncertainty because it looks different.
  • Returning Items
    • Atomic Learning Discontinued
      • Due to minimal usage we have disinvested in the Atomic Learning (AL) video learning collection. We discussed taking the AL function off-line. We have re-allocated the funds to Lynda.com licenses.
    • Active Directory (AD) Migration Update/Next Steps
      • The unified norsekey.luther.edu reset or change password page went live on 8/12. This function enables changing or resetting both ones LDAP or AD passwords in one transaction simplifying the process and keeping them in synch. A key next step in the migration is developing a design for how to organize users with AD. Chris is getting input and advice from experienced AD administrators to inform the design. Prior to the start of the school year Computer Science students need to be added to AD to enable their logging into the new systems in the Computer Science lab. A new “knuth” server is also being readied to leverage AD authentication. Adam will report on the migration project going forward.
  • LIS Operational Agenda
    • Network & Systems
      • Adam shared a number of graphs that track wireless connections, internet bandwidth usage,  and local Akamai cache server usage. Additionally he updated us on wireless projects in Olson, Jensen and Olin. We discussed a new round of planned security camera installations and the installation of the new wireless SSID LCSecure which enables encryption of the traffic from mobile devices to the access point.
    • User Services
      • Diane updated us on beginning of school year readiness across very large number of classroom, meeting space and lab projects. There’s much done this summer, much to do in the next couple weeks and the outlook for readiness is good. Specifically with the Main classrooms complete, Diane drew our attention to the Classroom Technology faculty workshop scheduled for 8/27, led by Jackie Wilkie that she will also be participating in. This will be a great way for the faculty to familiarize themselves with the technology in the Main classrooms and to get support on using the technology in just the ways they want to use it. She went on to talk about Preus related projects. The new upper level furniture is scheduled for delivery 8/27. The team continues to work on finding homes for old furniture and shelving that needs to be displaced to take on the new furniture configurations. The Room 120 project is progressing but there is concern about the timing of the wall installation and the beginning of the school year based on measuring, ordering, delivery and scheduling the installation team dependencies.  She also reported that the fabric for the remaining padded chairs has been ordered to ensure they will match when funds are allocated to the refinishing/ reupholstering them. We discussed a number of topics related to preparation and staffing for  move in weekend and the Fall semester. We are working through a number of implications associated with student workers not being on campus as earlier as they had been in past years.  Diane also shared that a mobile presentation cart is being built to support music education that could connect to music education faculty laptops. It can be shared between the band and orchestra rooms. We identified the dependency on Jensen wireless for accessing materials beyond the faculty laptop. Paul will talk to Tony about this solution.