Notes from LIS Council - 8/6/14

  • New Items
    • Educause Core Data survey  
      • As a member of CLAC (Consortium of Liberal Arts Colleges) we commit to providing data about our operations to a portion of the Educause Core Data survey. Assignments have been made across the team to lead completing sections. The survey input is due 10/17/2014.
    • Ryan’s Leave
      • Ryan’s twin babies were born this past Friday. Ryan will be out of the office until September 22.
    • Web Page Photos
      • We discussed adding additional images to the LIS webpages. We can add our own photos and may have up to 10 photos on the front pages’ “feature features”.
    • Budget adjustments
      • We shared and reviewed the results from the budget adjustment process including ongoing budget changes and “one-time” requests and began the conversation on implications.
  • Returning Items
    • LIS Staff Photos
      • A suggestion was made for the LIS photos to either be formal or informal as each individual prefers, and to set up multiple sessions so people have a choice. Patty is working on scheduling/coordination with photographers.
    • Main Building Renewal
      • Diane is a member of a group looking at Main building renewal. Information from the first meeting has been shared with LIS. Conversation time for any LIS team member has been set for Monday for LIS members to learn more and discuss the project.
    • AD Project/Next Steps
      • Invited selected LIS staff to help with final testing. Send comments/inputs to Chris. We discussed potential consequences of moving to 10 character passwords and intend to proceed. We discussed the need for follow-up training and/or potential tool support to manage passwords.
  • LIS Operational Agenda
    • Software Development
      • Marcia invited comments on the Software Development Team Update August 4th, 2014.
      • Business Objects 4.0 is live. There have been some problems reported by users including some reports not running and performance. A new level of Java has remedied some of the problems. Performance issues require further diagnosis and may be multiple issues. Increasing RAM in client workstations is being evaluated as a potential solution for some performance problems.  Carsten has been included in troubleshooting meeting to enable the Technology Help Desk to support users.
      • The Katie Support Team has met. Marcia updated us on some of the tasks in progress.
      • Marcia shared that a new PROX/RFID printer (prints identification cards) is being considered based on reliability of the existing printer. OFS is involved in finding the funding. 30,000 cards have been printed on the existing printer to date. We are interested in understanding the cost/card for the printing to help guide costing and the investment.
    • Archives
      • Sasha shared June and July operational information. Reference requests have been steadily increasing (averaging 50/month against earlier assumptions that there would be more like 20/month). These requests are in conjunctions with projects resulting in publications and also for-profit work.
      • Accessions and processing numbers were shared. The accessions backlog is increasing and the processing backlog is decreasing. Processing workflow changes made which reduces the time to process, but we will need to label and catalogue in the fall (items are not searchable until cataloged). Less time available for accessioning than anticipated due to other projects and the increase in reference requests.
      • Sasha shared information on her trip to University of Michigan to work on the Papyri. She shared pictures from the work and also of the Papyrology Department which she was able to tour.
      • We discussed the an external review for the Archives and a potential reviewer.
      • Sasha provided Archives Leadership Institute (ALI) updates.
      • Sasha will be attending a conference of the Society of American Archivists (SAA) next week and out of the office the following week. Sarah will be working with the collections during most of the week so the reading room may have limited hours for the next two weeks.