Notes from LIS Council - 02/12/14

  • LIS Operational Agenda
    • Network & Systems
      • Adam shared statistics on the number of wireless connections across the campus wifi network, comparing the year ending 2/27/13 (peaked at 2800 connections) to 2/12/14 (peaks at 5000 connections). The second school year seems to have picked up where the first year left off, and connections approximately doubled over the course of the year. Will we be needing to carry 10,000 connections by this time next year or will the curves flatten?  
      • The percentage of wired network usage, by residence hall, in 2013 compared to 2014 was shared. The chart answers the question, “What percentage of those who live in a residence hall used their wired connection at least once?” The percentage has increased in Farwell this year, remained essentially the same in Olson and Baker, and decreased significantly in Brandt, Larsen, and Ylvisaker. Towers has no wires for connecting to the network.
      • Wireless packet errors in Miller were shared from 2013 compared to 2014. The data indicates that the numbers of errors have increased in Miller over the past year which indicates poorer performance. More devices means more contention for connections. More devices connected competing for transmission means more packet errors. More packet errors means more retransmissions and therefore more contention. Performance decays under these loads. Students are encouraged to leverage the LCWireless5G whenever possible including using a USB device. The 5G network can support more simultaneous connections and is faster.
      • Security camera wiring is almost complete. At this point we do not believe we will need to hire any contractors for installing camera wiring for this camera project.  Work remaining includes connecting ports to switches and adding Power Over Ethernet (POE) ports in a few cases. The cameras are powered by the POE connection.
      • CFL 2nd floor wiring is in progress. This project includes installing a new ceiling mounted wiring closet, installing and configuring 2 switches in it, installing new wires for cameras, and adding 4 new wireless access points to improve wireless capability.
      • Publications has been asked to help make the pages for the Password Management program (PWM) for managing Active Directory accounts (aka Norse Key AD) look better and match other Luther pages.
      • We are piloting use of a service called Jump Cloud. This is a service that enables two factor authentication and provides logging support for our services. We have 19 Linux systems configured so far. This means there is no longer any remote root login and two factor authentication is required. This is another element of improving our IT Risk posture.
    • User Services
      • Olin 207, 208, and 209 were renovated over J-Term. The fixed podium at the front of these rooms have been replaced with a technology rack in corner. In addition, the sound system, projector, and screen were replaced in these spaces. These are the first digital AV classrooms on campus.
      • Following up on the Olin Sprinkler Flood, the Olin 213 equipment was returned and is once again in use. Some other equipment was returned to its former home and some was recycled/replaced. An insurance adjuster viewed the list of impacted equipment 2/11/14.
      • Jenson-Noble Hall of Music Mac lab has new workstations that were installed over J-Term break. The prior workstations were moved to the CFA 118 Mac lab.
      • The CFA 118 Mac lab now contains 8 Mac Pros and 10 iMacs. There is now a photo printer for use only by ART 118 class in CFA 118. The Dell printer remains available for all who use the lab space.
      • The multimedia lab now contains 7 Mac Pros (3 Mac Pros were moved from CFA 118).
      • Over J-Term break, Sequencher software was installed for use by the biology department and a plan was created to provide MS Access for students in INSYS 250 via the Microsoft Alliance.
      • The summer faculty workshop is in the planning stages for summer 2014. Potential dates are being evaluated.
      • The refinishing and refurbishing of the upper floor library furniture is in progress. 4 pieces are complete and 5 are in progress of the total 24 chairs and 16 tables to be redone. A refreshed quote for new upper level furniture (similar to the newer furniture on the main level) has been requested. We continue to look for funding sources (e.g. candidate to compete for potential budget surplus).
      • The service points team met to review progress and discuss next steps. Future conversations will include Multimedia and the Digital Media Center in addition to Circulation, Research Help, and Technology Help.
      • The new active/quiet zone signs are in place as is the signage for the new Digital Media Center.
  • New Items
    • CHIPS article re student printing
      • Diane was interviewed by CHIPS last week regarding changes to student printing. Expect an article in this week's edition.
    • SSS Celebration Banquet
      • The event is scheduled for March 19 and there will be two from LIS attending. The organizing team is looking for door prize items from LIS. If you have items to contribute please contact Ryan.
  • Returning Items
    • Learning Analytics
      • Marcia shared a diagram Bob has created depicting a collaborative learning analytics project. Paul reported Bob plans to have the system ready for initial usage for Fall 2014.
    • Lynda.com Trial
      • The one month trials starts Wednesday, February 19 and runs through March 18. It will be open to all and some users who have already indicated interest may be “preloaded” into the system.  Email notifications are planned to be sent as a reminder/heads up.  Groups interested will want to provide feedback and will need to estimate their team’s usage and to evaluate what funds they could contribute to a license. The login will be at URL:  iplogin.lynda.com
    • Budget Analysis
      • We began looking at each budget to estimate what funds might be pooled together for making priority purchases prior to year end.  As an example, how might we aggregate funds to purchase an inventory of overhead projectors to use to replace failing projectors. First estimates were provided and budget managers should analyze their plans to see what they can pool.