Notes from LIS Council - 11/20/13

  • LIS Operational Agenda
    • Software Development
      • Marcia shared that there has been good progress on the project to update the Admissions placement testing application that leverages Katie as the development platform. Tabita and Travis have been working with Bob from the user experience point of view.
      • Ben is making good progress on the facilities scheduling project. Business Objects query and reporting tool, used for Colleague reporting, will be further leveraged in this solution. This is good re-use of both LIS and end user reporting skills.  Sample reports have been demonstrated to key users Doug (Registrar) and Susan (Campus Programming).
    • Library
      • Ryan shared library metrics on library search comparisons by year for two of our most used electronic resources - EBSCO and Jstor.  Fewer searches and approximately the same full text views signal a continued utilization level and potentially more effective searching. Andi explained instruction statistics changes from last year.  Andi was complimented for improved communication and collaboration in the Paideia context.
  • New Items
    • Diane led a discussion testing for concerns on a series of recommended changes to the file server’s file system structure that are driven by our focus on security.  A couple of unique cases were discussed for further consideration.
    • We discussed how we might put together a request for consideration by the development office that enumerates library capital needs as well as support for the IT platform that enables our teaching and learning and access to the broader world that includes wired and wireless computer networks across campus, bandwidth demands,security and business continuity.
  • Returning Items
    • Diane asked for input on who to invite to a webinar on an alternative on-line learning and training application.
    • Diane walked us through current thinking concerning a number of spaces in the Center for Fine Arts and how those space ideas relate to the spaces and equipment associated with the Digital Media Center.
    • We began a review and analysis of student worker budgets. Our models, assuming students earn their entire award, would lead to running over the current budget for LIS (including summer and academic year and lines for IT and library).  A working assumption is that students do not work all their hours.  Using campus ratios we are in fine shape.  However, we do more scheduling of our workers at service points and we are doing more training and events and we are likely to see students getting in a larger portion of their hours than campus wide rules of thumb would indicate. To manage expectations we need to ensure our model has all the right students and awards and that we carefully watch the actuals.  Further we need to get under the recent allocation for Digital Media Center workers. The amount provided to the budget is substantially lower than the sum of the awards of the new students.  Diane and Patty will get together to work this concern.

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