Notes from ITS Council - 5/2/18

  • New Items
    • Adam Forsyth Attends Governors Cyber Working Group's 3rd Annual Cyber Symposium
      • Adam Forsyth attended the event in Des Moines. We are looking forward for a debrief of the meeting.
    • General Data Protection Regulation Documents from IBM
      • Diane Gossman has received three messages from IBM referencing GDPR. We had discussion to try to make sense of them. Diane will do further investigation. Others on the ITS Council have not received similar notices.
    • Makerspace
      • We discussed Makerspace information on plans and possibilities that Diane Gossman brought back from a conversation with a number of folks associated with Makerspace including some students.
  • Returning Items
    • Year End Project Planning
      • We looked at the remaining list of possible projects and funds for year-end project investment. Further work is being done to verify that equipment we might order can arrive at Luther prior to the fiscal year ending.
    • LyndaCampus
      • Diane Gossman reported on conversations she had with HR and discussions she had with the Lynda.com representative. We discussed options and possibilities for the future after the campus wide pilot comes to a close June 15. Our current licensing model is no longer going to be available so we must make a change.
  • ITS Operational Report
    • Software Development
      • Information was shared on the Spirion workstation scanning project. A reporter from Chips had inquired about the project and after an interview they have decided not to print an article.
      • Jacob Secor and Marcia Gullickson are preparing a presentation on the workstation scanning project for the IAICU IT workshop at Central College on May 23-24th.
      • Jacob Secor updated LITSAAC on project status and the next phase to scan Faculty workstations beginning this week.
      • On-boarding for this week are Wellness and the Education Dept. Upcoming are Facilities, Counseling and SAC.
      • Work is in progress to export Colleague Advancement prospect status information to the Reeher CRM system.
      • ITS is coordinating with CBORD support to upgrade the CS Access Doors software, server, and operating system on May 29th.
      • Lane is working with the Bookshop on an upgrade to their inventory system.
      • Marcia Gullickson shared information on the ongoing conversation concerning a course change management system.
      • Jacob Secor has been gathering product information on secure emailing systems and is ready to review with Marcia Gullickson, Diane Gossman, and Adam Forsyth to determine options we want to pursue to get pricing and to check references. Jacob intends to have options narrowed down and check with our colleagues at IAICU in May.
      • On the Student Planning and Self Service implementation Dustin Cote has installed Colleague 2.19 in the test environment including all customization and configuration changes to date. The Colleague test account was refreshed with production data from 4/14. Work is in progress on load testing Colleague Self Service to identify where server upgrades can enhance performance. Missy Flack has been working through student and Financial Aid counsellor scenarios to test the checklist and required documents features of Self Service for Financial Aid. Software Development and RyAnn Winings will engage in Ellucian consulting to focus on new set up for ‘rules’ used for Student Planning on May 18th. Jacob Secor is working with the Registrar’s office to update course information that affects how ‘Search for Courses’ displays course offerings. Human Resources is ready to pilot a group of summer student workers to use Colleague Self Service Time Entry in June.