Notes from ITS Council - 4/4/18

  • New Items
    • Performance Evaluations
      • Reminder that we are entering the time of the year for performance evaluations.
    • Input for Board report
      • We discussed candidate topics for Eric Runestad’s Spring Regent’s report.
    • GDPR Webinar Follow up - May 25th 2018
      • We discussed actions from the webinar. One item is to contact our vendors to have them tell us their GDPR compliance plans. There is an upcoming webinar from Ellucian on how Colleague will enable GDPR.
  • Returning Items
    • Year End Project Planning
      • We reviewed our our list of candidate projects for end of year investment. We will likely have non-discretionary increases in licenses and maintenance so if we can move purchases from next year to this year we can create a cushion to absorb those increases with a flat annual budget.
    • Update on Service Level Agreement for New APC Application
      • We discussed possible actions on a path to stabilize the system and save information.
    • 2 Factor for Colleague Update
      • Adam Forsyth shared information and plans for further sharing on a newer option
  • ITS Operational Reports
    • Software Development
      • A number of key updates were shared at yesterday’s ITS General.
    • Network & Systems
      • We did not meet during Spring Break so the regular updates for Network and Systems and User Services were missed.
      • Adam Forsyth discussed a path of enablement for the Data Center Energy Project and his plans to collect information from some UPS vendors. He also shared a number of wifi/network performance charts by building. There is good evidence service is improving and there are more wifi and more data going into several buildings on campus.
    • User Services
      • Diane Gossman shared data on the Image Management rollout that shows the progress by day to date and what remains for the rest of this month and then a number of devices that will go in, by plan, in the summer.
      • We discussed some of the dependences on completing the Sophos rollout. One string begins with installation of encrypted keypads for the Phonethon room.
      • Response has been good on the Spring Network Share Cleanup project.
      • We discuss the lynda.com pilot.