Notes from ITS Council - 1/31/18

  • New Items
    • Contracts, Bidding, and ITS
      • We, including Patty Livingood, welcomed Andrew Bailey to our meeting to help us “calibrate” how we would support/comply with this policy talking through a number of model transaction that represent a range of the purchases we make. Only some of what we buy has commodity characteristics in our context or is easily substitutable. However, some items are. We currently leverage many nuanced approaches to negotiate the best pricing we can. The conversation with Andrew was most helpful and we look forward to the possibility we might find further savings in our procurement leveraging this process with appropriate efficiency. Patty will create a folder for each year inside \ITS with a fillable PDF for the new Policy form.
    • ITS General Agenda
      • We discussed possible agenda topics. Paul Mattson will finalize the agenda.
    • Emergency Response Team
      • Paul Mattson shared an update on work that the Emergency Response Team has been doing. On Tuesday there was a table topic exercise led by a member of the Winneshiek County Emergency Management Team that included the Winneshiek Sheriff and the Decorah Police Chief in addition to the Luther team. The scenario was an active shooter.
      • A Regroup campus emergency test message is scheduled for Wed. 1/31. Julie will send out communication to students/staff with details of what to expect and when it will happen. Success of this test will complete the planned work to switch emergency communication software as a service vendors.
    • Dancing Dots
      • We discussed a request in process for software to support translation of music to a form readable by a person who is blind. We also discussed a device/embosser that could “print out” translated music. Diane is on point.
  • Returning Items
    • 2 Factor for Colleague Update
      • Progress on this item is slow based on other urgent work items. We talked about how we might move forward.
    • Norse Apps Project
      • No progress on this item this week given other priorities. We see this project needing collaborative leadership from ITS and from Alumni office as well as ITS and Career Center. April appears a good month to focus on this.
    • LyndaCampus Pilot
      • We discussed moving forward with a pilot for a campus-wide capability for the Spring semester. Additionally we discussed how we might build and fund a proposal for ongoing access. The price is substantial but can make sense if there is sufficient usage across students, faculty and staff. HR has access via our current pool of our serially reusable licences to explore if/how this might be useful as a component for staff development.
    • February Tip of the Month
      • Diane Gossman reviewed a draft of a presentation and text for February's staff Tip of the Month. The topic is Separating your Luther Work from your Personal (IT) Life.
    • Printing as a Service
      • We continue to develop the model and the agreements. Additionally, and in parallel we are working on the campus financial considers and based on those moving targets templates for departmental communications. For example we reviewed the Athletic template and paragraphs and discussed which paragraphs may or may not apply to each department.
    • Digital Signage Update
      • The new digital Admissions signage and new signage in the CFL to be associated with event communications have requested to go live early February.
  • ITS Operational Reports
    • 5th Wednesday - No Report