Notes from ITS Council - 11/21/17

  • New Items
    • ITS General
      • We discussed a number of agenda ideas. We decided to cancel the 12/5 ITS General and wrap any communications necessary into a Christmas Party on 12/15. Paul Mattson will work with Patty Livingood to make arrangements for space, calendar holds, etc. We are looking for a small group of volunteers to plan the event.
    • ITS Council Meetings
      • We looked out through the holiday season and into the new year to set the schedule.
  • Returning Items
    • 2 Factor for Colleague Update
      • Team members are focused on Content (document imaging) project and Business Objects work.
    • PaaS
      • Progress is being made to finalize device counts and the offering parameters to see what savings can be modeled. Next steps include making a number of modelling assumptions on the Luther side and then moving towards communications.
    • Pilot Spring 2018
      • An internal pilot is being planned for Spring 2018 by the e-portfolio team leveraging Technology Help Desk student workers and using Google Sites. Diane Gossman will be provided a list of requirements for wants/needs from the e-portfolio team to help evaluate the new Google Sites functions.
  • ITS Operational Reports
    • Network & Systems
      • Adam Forsyth provided information on plans for a Regents Center wireless upgrade. Classrooms 221 and 224 will now have coverage. The coaches offices should have improved coverage. The project will leverage licenses purchased at the end of last year and some additional Aruba access points.
      • Adam Forsyth provided an update on the new VMWare farm project. The plan will continue to use rack mount servers. Blades were priced but not cost effective. The project will replace 7 existing servers with 4 new servers. Connectivity to the SAN will be via iSCSI allowing us to retire 2 fiber channel switches that are at end of life. Going forward the plan is to purchase 2 additional servers in the next budget year to accommodate expanded virtualization of Colleague.
      • Adam Forsyth shared updated plans for the Data Center Energy Project. He will plan to redevelop this project in combination with replacing the server room UPS next summer.  He plans to re-submit to Alliant. The new fireproof media safe has arrived.
    • User Services
      • The Admin Rights Separation is complete. Woohoo!
      • Staff computer refresh conversations continue. Meetings have been held with Wellness and ResLife. Meeting next week with CGL.
      • Faculty computer refresh mid-year check-ins  are in progress. Team is responding to questions and requests.
      • Risk Assessments are underway for two academic software projects.
      • Fine tuning is in progress for the Classroom Upgrade Proposal.
      • THD student worker hiring is in progress.
      • KATIE upgrade planning is in progress.
      • The network share access project nearing completion. We are waiting for responses on just 2 of 149 information requests. Changes were made to 84 of the file shares.
      • Fine tuning of the Networker backup system continues.
      • Planning is underway for the next stage of the residence hall phone removal project.
      • The Digital Signage project for Admissions and CFL are moving forward. Design work is in progress for Admissions. Hardware purchase is in progress for the CFL.
      • An AV system has been provided to Admissions for their events. Think of this as an extended checkout. This will simplify scheduling.
      • The “Celebration Iowa” equipment is moving out of ITS in order to enable better use of space. Some will go to the CFL.
      • ITS Emergency Plan updates are in progress.