Notes from ITS Council - 10/4/17

  • New Items
    • NIST 800-171 Requirements
      • We had conversation about a new password standard and recommendation. The requirement for a general two factor solution and especially one that Ellucian can support is key to further discussion.
    • Network Share Group Membership Cleanup
      • We discussed the merits of running this process twice each year. We will plan to kick this off for Fall the Monday after fall break (Oct 23). The timing for spring/ March is TBD.
    • Draft Input for Board of Regents Book
      • Paul provided two paragraphs on recent projects. The timetable requires our input 4 weeks prior to the board meeting.
    • Missing/Vandalized Equipment Policy
      • The policy is being updated. We discussed where it should be housed. It will be another link on the list of ITS items behind a login.
    • Emergency Response Plan
      • We discussed updating the plan. Patty will take a pass to update what names and roles and identify areas that need to be updated and assign them out to the responsible directors.
  • Returning Items
    • Emergency Response Team Backup
      • Diane would serve as backup for the ITS role on the Emergency Response Team. We expect to get information from Corey on what training is required. It will including Introduction to the Incident Command System.
    • Sage Update
      • ITS purchased 25 ‘worksheets’ per year from CoCalc.com at a cost of $199 for 4 months to support Richard’s current class. We need an analysis of who else is using Sage in order to understand what sort of service we need for the College generally speaking and how it should be funded. It could be considered course materials like an online textbook.
    • Dev Office Considering a New Solution
      • Marcia is leading the IT Acquisition Process and has engaged with a candidate vendor.
    • Alumni Office Considering a New Solution
      • Marcia will be on point. First meeting is scheduled for Oct. 23.
  • ITS Operational Reports-  
    • Software & Development
      • Marcia provided a number of project updates. Lane/Adam are working with Web Content team to understand REASON performance issues. Faust streamlined the process for creating the Christmas at Luther mailing list and Audience View benefit load lists. Brad has the ability to run the AV import process now instead of relying on AV. ITS is working with Web Content on ROAD enhancements for next year (year 2). Financial Aid season for 2018 started on Sunday, Oct 1st.  This is the second year of early FAFSA application and processing. Jean and Dustin are preparing to install a new version of Colleague Self Service (2.17). Ellucian is planning a new release every 9 weeks. Andrew provided ITS feedback on how Budget Directors currently use My Budget compared to Colleague Self Service Budget. ITS and Andrew talked about ways to get this feedback to the Ellucian product owners. We also talked about the potential for leveraging budget director reports that were developed in Business Objects. Kristin & RyAnn are participating in a Webinar ‘Colleague Student Planning 101’ and we’ve requested Ellucian consulting service to help with setup for Student Self Service. Jan Schnitzler is working with Jean to update Accounts Receivable data in preparation for a new requirement for 1098-T forms that will also prepare the data for Student Finance term billing.