Department: Human Resources
Subject: Staff Recruitment
Date Issued: August 11, 2006
This policy sets forth the guidelines for staff recruitment.
The purpose of this policy is to ensure that consistent guidelines are followed as exempt and non-exempt staff are hired. Consistent guidelines are necessary to ensure compliance issues are followed regarding federal, state and local regulations.
This policy applies to all employees who are part of the search process.
A. Replacement Positions
B. New Positions
C. Advertising the Position
E. Reference Checks
—Reference checks are a very important part of the hiring process.
—Reference checks are made to the individuals listed by the applicant. Take care to note if an applicant has stated that they wish to be notified before contacting a specific reference. Reference checking can reduce costs and increase productivity, by helping to ensure successful hires, preventing discrimination or harassment, and promoting a safe work environment for current and future employees. Conducting thorough reference checks may avoid charges of negligent hiring.
F. Interview Process
—The immediate supervisor and/or search committee will conduct interviews. The Director of Human Resources is available to assist all individuals involved in the interview process and will interview all finalist(s) to explain benefits, etc.
—Standard college rates for travel, lodging and meals will be observed. Discretion is encouraged in determining to what extent transportation costs other than auto costs will be covered in the interview process. Normally, transportation costs under a 50-mile radius will not be covered. Submit expenses on the Travel Expense Form.
—Exempt and non-exempt travel expenses are approved by and paid through Human Resources.
—The Human Resources website has guidelines to assist you in the interview process such as:
—It is always a good practice to introduce interviewees to department staff.
—If the interview process is taking longer than is reasonable, Human Resources will send letters to all applicants to apprise them of the situation.
G. Selecting the Candidate
H. Re-advertising the Position
Human Resources will retain all applications/resumes and pertinent interview notes. All individuals involved in the interviewing and hiring process must respect the confidentiality of those being interviewed.