Department: Human Resources
Subject: Separation of Employment Policy
The purpose of this policy is to identify the guidelines that are necessary at the time a staff member separates employment from Luther College through resignation or termination.
This policy applies to all employees including full-time, part-time, regular and temporary employees.
When an employee is separated from employment, the supervisor has the responsibility to communicate the separation to Human Resources and other appropriate departments to ensure the procedures of this policy are followed.
A. Notice Requirements
B. Separation Procedures
When a staff member ends employment with the College, the supervisor is responsible for the following steps:
Initiate the termination document Payroll/Status Change Notice as soon as the employee announces her/his intent to leave the College.
Schedule with Human Resources an exit review for the employee on their last day of employment. At that meeting, Human Resources will review the following items with the employee:
Ask the departing employee, on his/her last day of work, to complete the exit checklist which Human Resources gave to him/her. This checklist requires authorized signatures and includes the following:
Ensure that the employee returns the completed and signed exit checklist and college ID card to Human Resources by the end of the final day.
All records and appropriate paperwork related to the employees separation will be maintained in Human Resources.