Department: Human Resources
Subject: Promotions, Demotions and Transfers — Exempt Employees
Date Issued: October 10, 2005
This policy outlines the guidelines to establish a consistent and equitable procedure for managing promotions, demotions and transfers.
This policy applies to all exempt employees.
—A promotion occurs when an employee is promoted from one position to another position into a different pay range.
—A demotion occurs when an employee requests a move or is moved to a position in a lower pay range.
—A transfer occurs when an employee requests a move or is moved to another position with the same pay grade.
A. When an employee is promoted the following applies:
B. If an employee moves to a position in a lower pay range, their pay in the new pay range will be adjusted to reflect their years of service in their previous pay range. For example, an employee at the midpoint in their current pay range is moved to a pay range, their pay will be adjusted to the midpoint of the lower pay range.
C. When an employee is transferred to a position in the same pay range, their hourly rate will remain unchanged.
The Director of Human Resources and the applicable Vice President will approve all promotions, demotions and transfers. Appropriate documentation, salary worksheets and Personnel/Payroll Status Change Notices will be maintained in the employee's personnel folders in the Office of Human Resources.