Word 2010 FAQ

This article contains answers to common questions pertaining to Word 2010, the latest PC version for Microsoft Windows, a popular word processing program that is part of the Microsoft Office suite of products.

  1. How can I learn more about Word 2010?
  2. Is there anywhere I can watch videos with more information about Word 2010?
  3. What are the changes Microsoft made in Word 2010? What happened to the Office Button?
  4. What is the Ribbon?
  5. Can the Ribbon be customized?
  6. I have a file that was made with an Office 2010 program but I don’t have Office 2010. What do I do?
  7. What is Paste Preview?
  8. How can I use Word to take screenshots?
  9. Can I work on my Word documents online, like I can with Norse Docs?
  10. If I have multiple items in the Office Clipboard, will they all appear when I open another Office program?
  11. Is it possible to have multiple preset configurations for the Quick Access Toolbar?
  12. The new default line spacing is 1.15 instead of 1. Can I change it back?
  13. Is it possible for me to try Office 2010 without installing it on my computer?
  14. After AutoCorrect fixes a misspelling for me, the little blue bar continues to display under the word whenever I select it. How do I get rid of it?
  15. How can I change the default working folder?
  16. Can a MS Word 2010 document be loaded into MS Publisher 2010?
  17. How do you add words to your dictionary? If you go to Word Options > Proofing > Custom Dictionaries > Edit Word List are you editing your dictionary?
  18. How do you convert the text in your document to another language?
  19. How do you proof the text in your document using another language?
  20. Where is a list of the keyboard shortcuts for Word 2010?
  21. When I got done editing a document, a Readability Statistics box should popped up. How do I find this again?
  22. Are Word 2010 files compatible with previous versions of Word?
  23. What is ClearType?
  24. How do I change the order of icons in the Quick Access Toolbar?
  25. Can I make the Ribbon go away?
  26. Where is the Print Scaling Feature in Word 2010?

Q1: How can I learn more about Word 2010?

See the following article: Word 2010 Training
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Q2: Is there anywhere I can watch videos with more information about Word 2007 / 2010?

Yes. Lynda.com is a provider of web-based software training videos and resources. If you are interested in access to Lynda.com please contact the Technology Help Desk at [email protected] or 563-387-1000.

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Q3: What are the changes Microsoft made in Word 2010? What happened to the Office Button?

Switching back from the Office Button of Word 2007 to the old File menu is just one of the changes Microsoft made in Word 2010. Some of the other changes and additions include a customizable Ribbon, built-in screen capture and photo editing utilities, Paste Preview, and online Web App functionality. For details, see Word 2010 Training
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Q4: What is the Ribbon?

In Office 2010 product the Ribbon is the upper part of the page that contains the commands you use while working on your project. The Office button in Office 2007 has been replaced with an updated file menu, which when clicked, shows a backstage view of a document.
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Q5: Can the Ribbon be customized?

Yes. The Ribbon in Word 2010 can be customized to suit your personal needs and preferences. In Word 2010, the Ribbon has a layout that has been determined by Microsoft to be best for users. Now you can not only customize the Quick Access Toolbar, but also the Ribbon.
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Q6: I have a file that was made with an Office 2010 program but I don’t have Office 2010. What do I do?

If you just have one file that you need to be converted, email the file to [email protected] and we can convert it for you. You can also install a plugin from Microsoft to let you open and save files in the new format using Office 2000, XP, or 2003. (Link to plugin)
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Q7: What is Paste Preview?

In Word 2010, Paste Preview is a way to preview the effects of pasting content into a document via various formatting choices. To use this feature, hold your mouse over the different Paste options in the right-click menu.
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Q8: How can I use Word to take screenshots?

Word 2010 comes with a built-in screen capture utility. You can access it via the Insert tab of the Ribbon, in the Illustrations section.
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Q9: Can I work on my Word documents online, like I can with Norse Docs?

Yes. Microsoft has released Office Web Apps alongside Office 2010 this year. With Web Apps, you can access and edit your Word, PowerPoint, and Excel files from any computer that has an Internet connection. If you have the Office 2010 installed, you can start testing the Web Apps at http://skydrive.live.com (this requires sign in to Windows Live).
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Q10: If I have multiple items in the Office Clipboard, will they all appear when I open another Office program?

Yes, the Office Clipboard is shared among all the Office programs, so you can enjoy the benefits of having a copying many things to the clipboard and being able to paste them in any other Office program.
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Q11: Is it possible to have multiple preset configurations for the Quick Access Toolbar?

Not directly, but you are allowed to let individual documents have a special Quick Access Toolbar configuration. With that in mind, you could then create a document, customize the Quick Access Toolbar the way you want it, and save the document as a template. Then, when you want to edit a document with that Quick Access Toolbar configuration, you may do so by opening that template.
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Q12: The new default line spacing is 1.15 instead of 1. Can I change it back?

Yes. Just click the little button in the bottom right corner of the Paragraph section of the Home tab, change the settings to what you want (in this case, change Line Spacing to be at 1, instead of 1.15), click the Set As Default button, then select whether you want the setting for just your actual document or all documents of that form, and click OK.
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Q13: Is it possible for me to try Office 2010 without installing it on my computer?

No. However, you can download a free 60-day trial here
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Q14: After AutoCorrect fixes a misspelling for me, the little blue bar continues to display under the word whenever I select it. How do I get rid of it?

Click on the File menu > Options > Proofing and click on the AutoCorrect Options button. Uncheck the Show AutoCorrect Options buttons box.
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Q15: How can I change the default working folder?

To set the default file location in Word,

  1. Click the File menu
  2. Click Options in the bottom right
  3. Click Save on the left side
  4. Under Save documents, next to the Default file location box, click Browse
  5. Browse to the new default working folder and then click OK

This only sets the default for Word. You follow similar steps to set the default location in Excel and the other applications in the Office suite.
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Q16: Can a MS Word 2010 document be loaded into MS Publisher 2010?

Yes. Select File > Open, as you would to open any Office document, and open the file. Publisher will convert the document to a text box.
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Q17: How do you add words to your dictionary? If you go to Word Options > Proofing > Custom Dictionaries > Edit Word List are you editing your dictionary?

You are editing a dictionary, though not Word’s default dictionary. Instead you are editing the word list in a custom dictionary.You can create any number of custom dictionaries, and enable and disable them as you see fit. There doesn’t seem to be an easy way to modify the default, but there is also no reason to. The custom dictionaries work in the same way as the default does.
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Q18: How do you convert the text in your document to another language?

It appears that Office won’t do this without sending the request to Microsoft Office Translator service. Highlight the word, right click > Translate > Translate…. Then a box will pop up with different language options. It sends a request as html to Microsoft Translator service. However, you CAN use the “Research” box to look up individual words. Select the origin and target language. This uses the “Translate” reference book.
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Q19: How do you proof the text in your document using another language?

Navigate to the Review tab, and click on the Language icon in the “Language” category, and click on Set Proofing Language. You can select whichever you want, and click on OK if you want it only for your actual document, or Set As Default. From that point, the words will be auto-corrected in that language.
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Q20: Where is a list of the keyboard shortcuts for Word 2010?

In Office 2010 you can customize keyboard shortcuts. For more information click here
There are several sources available online on keyboard shortcuts. Here are a few of them:
http://office.microsoft.com/en-us/word/HP051866641033.aspx
http://office.microsoft.com/en-us/word/HP101476261033.aspx
http://support.microsoft.com/kb/290938
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Q21: When I got done editing a document, a Readability Statistics box should popped up. How do I find this again?

  1. Click the File menu, and then click Options.
  2. Click Proofing.
  3. Make sure Check grammar with spelling is selected.
  4. Under When correcting spelling and grammar in Word, select the Show readability statistics check box.
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Q22: Are Word 2010 files compatible with previous versions of Word?

If you save a Word 2010 document in the default format, earlier versions of Word will not be able to view the file without a plugin from Microsoft (available here ). Word 2010 and Word 2007 use the same format and are compatible.

Word 2010 can open files made with earlier versions of Word, and you can easily save files in the Word 97-2003 format.
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Q23: What is ClearType?

ClearType is a technology developed by Microsoft to make it easier to read text on flat panel screens. It uses font antialiasing to give text a more crisp, smooth look. If you like, it can be turned off in the options for the program you are using.
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Q24: How do I change the order of icons in the Quick Access Toolbar?

There are a couple of ways. First, you can uncheck the icon in the Quick Access Toolbar menu and then check it again, or you can click on the Quick Access Toolbar menu, click More Commands, and drag the order of commands in the right pane.
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Q25: Can I make the Ribbon go away?

Yes, you can minimize the Ribbon by right clicking on it, and clicking Minimize the Ribbon. Once you click on one of the tabs it will show up. To bring it back, right click on it and uncheck Minimize the Ribbon
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Q26: Where is the Print Scaling Feature in Word 2010?

On the File tab of the Ribbon, select Print and click on the 1 Page Per Sheet pulldown. Then select the Scale to Paper Size item and to the right a list of paper sizes will appear from which you can select Letter (8.5” x 11”) size.
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