Windows Network Printer Training

A network printer is a printer that is available to any machine that is on the Luther College network. The first time a network printer is used from a computer, it needs to be added to that computer. After it has been added, it is available for you or anyone else to use from that computer. This article provides instructions for installing a network printer on a computer running Windows.

Goals

Upon completion of this 1-on-1 training, you will be able to:

Training

Add a Network Printer

The step-by-step instructions for adding a network printer follow.

1. Click on Start Menu (or press the Windows key) and then click on Devices and Printers. If your computer doesn't have this option listed by default, start typing "devices and printers" to search for this service.

Windows Network Print Training - Start Menu
Windows Network Print Training - Start Menu

2. Click on Add a printer on the menu bar.

Windows Network Print Training - Add Printer
Windows Network Print Training - Add Printer

3. Click on the Add a local printer button.

Windows Network Print Training - Which Printer Type
Windows Network Print Training - Which Printer Type

4. Click the Create a new port radio button and select Standard TCP/IP Port from the dropdown list, then click Next.

Windows Network Print Training - Which Port Type
Windows Network Print Training - Which Port Type

5. Enter “printers.lc.luther.edu” in the box labeled Host Name or IP Address, and enter a name for the port (e.g. “pl_2nd_a”) in the box labeled Port Name. If you do not know the appropriate port name, check the label on the printer, look it up, or contact the Technology Help Desk. Be certain the box labeled Query the printer and automatically select the driver to use is not checked. Click Next.

Windows Network Print Training - Create Port
Windows Network Print Training - Create Port

6. It will take a few seconds for the next window to appear. When it does click on the radio button next to Custom, and then click on the Settings… button.

Windows Network Print Training - Additional Port Information Required
Windows Network Print Training - Additional Port Information Required

7. Change the Protocol to LPR, and enter the Queue Name (e.g. “pl_2nd_a”). ITS recommends the queue name and the port name match. Next check the box next to LPR Byte Counting Enabled.

Windows Network Print Training - Configure Port
Windows Network Print Training - Configure Port

8. Click OK, which will bring you back to the "Additional Port Information Required" screen. You've already supplied that additional information, so click Next.

9. If you downloaded the driver directly from the manufacturer, then click Have Disk and choose the driver package. Otherwise, choose from the list of known Windows drivers by selecting the printer manufacturer (e.g. RICOH), and then choosing the type of printer from the Printers listing. If you do not know the type of printer, check the information on the printer itself or contact the Technology Help Desk. Click Next.

Windows Network Print Training - Select Driver
Windows Network Print Training - Select Driver

10. Give your printer a recognizable name in the Printer name box. This can be any value you'd like. Indicate whether or not this is the default printer, and click Next.

Windows Network Print Training - Name Printer
Windows Network Print Training - Name Printer

11. Click the button next to Do not share this printer click Next.

Windows Network Print Training - Printer Sharing
Windows Network Print Training - Printer Sharing

12. Print a test page if you desire, then click Finish. Congratulations!

First time extra step: Change Username

PaperCut tracks print jobs based on the Norse Key associated with the print job. In order to print to a Luther printer from a personal computer, your computer username must match your Norse Key username. For instructions, please click here

Releasing Print Jobs

Luther manages printing with PaperCut. When you print to a network printer, you have to login to PaperCut using your Norse Key and release or cancel your print job. Learn more about PaperCut here.

Additional Resources

Review the Help within Windows

Searching for “Add a printer” in the Help and Support center will return related support articles, though you should follow the ITS instructions here exactly when adding a printer.

Review Technology Help Desk Webpages

Contact the Technology Help Desk