Office 2010 / 2011 Implementation

Office 2010 is the latest version of Microsoft’s Office suite of products for the PC, which consists of a number of productivity applications. The most popular applications in the Office suite are Word, Excel, PowerPoint, and Access. Office 2011 is the latest version of Microsoft’s Office suite of products for the Mac. This LIS training document is meant to help point you to the training resources that are offered. Contact the Technology Help Desk at x1000 or helpdesk@luther.edu with questions.

General Information

Office 2010 continues the implementation of the ribbon interface across the suite of applications. In addition, the File menu has returned and includes what Microsoft calls “backstage view”.

Office 2011 for the Mac introduces the ribbon interface across the suite of applications.

Compatibility

All versions of Microsoft Office from Office 97 to Office 2003 have used the same file formats for Word, Excel, and PowerPoint files. Office 2007 and Office 2010 programs use the new XML based file format, which offers a number of benefits, including smaller file size and less risk for file corruption. Office 2007/2010 programs can still open and save documents in the older format, and there is also an add-on for Office 2000, XP, and 2003 that allows users to open Office 2007/2010 documents in the native XML format without actually having Office 2007/2010 installed.

You will be able to recognize Office 2007/2010 documents by an “x” added to the end of the normal extension name (e.g. .docx, .xlsx, .pptx) Office 2007/2010 users have the option to save down to the previous versions’ formats, but that is not the default. Luther faculty and staff can install the file converter to allow them to open and edit Office 2007/2010 docs.

Use of the Compatibility Pack

A brief explanation of the compatibility pack is shown below. For more detailed information from Microsoft, see How to open and save Word, Excel, and PowerPoint 2007 or 2010 files in earlier versions of Office programs

  • Word 2000
    • You can open a Word 2007/2010 file, modify it, and then save your changes to Word 2007/2010 without any extra steps. The file will remain a .docx file.
  • Excel 2000
    • You cannot open an Excel 2007/2010 spreadsheet directly from within Excel 2000. If you try, you will get an error message that Excel does not recognize the file format. You need to open the file from outside Excel 2000 (e.g. from Windows Explorer or as an email attachment). Once opened, the spreadsheet will be in Read Only mode. You can make changes to the file, but you will need to save the spreadsheet to a new, Excel 2000, name. This does mean you will end up with two different files (an .xls and an .xlsx) and you may want to remove one of them when done. If you want the final version in Excel 2007/2010, you can go to Windows Explorer and right click on the file to save it as a 2007 file which, of course, will make another copy. Be intentional with versions of your files.
  • PowerPoint 2000
    • You cannot open a PowerPoint 2007/2010 presentation directly from within PowerPoint 2000. You need to open the file from outside PowerPoint 2000 (e.g. from Windows Explorer or as an email attachment). Once opened, the presentation will be in Read Only mode. You can make changes to the file, but you will need to save the presentation to a new, PowerPoint 2000, name. This does mean you will end up with two different files (a .ppt and a .pptx) and you may want to remove one of them when done. If you want the final version in PowerPoint 2007/2010, you can go to Windows Explorer and right click on the file to save it as a 2007/2010 file which, of course, will make another copy. Be intentional with versions of your files.

Windows(PC) Compatibility Pack

The Office 2007/2010 compatibility pack for the Windows (PC) install is located at
http://www.microsoft.com/downloads/

Macintosh Compatibility Pack

The Office 2007 compatibility pack install for the Macintosh platform is located at http://www.microsoft.com/mac/downloads
(Listed as “Open XML File Format Converter for Mac 1.1.5” and found in the top middle of the page under “Most Recent Update”.)

Microsoft Office for your Home Computer

Microsoft Office is provided to employees of Luther College on Luther-owned computers. If you are interested in having Microsoft Office on your home computer (not a Luther-owned computer), know that there are several Microsoft Office suites, for both the PC and the Macintosh, and there are many ways to purchase the suites as well.

Microsoft Office 2010 system suites:

Microsoft Office Implementation

The Ultimate Steal (for Students)

One recent promotion from Microsoft is called “The Ultimate Steal” and provides Microsoft Office Professional Academic 2010 for only $99.95 to students at U.S. educational institutions who are enrolled with at least a 0.5 course load. For more information, visit http://www.theultimatesteal.com/

Who’s eligible?

  1. Individual must possess a valid email address at a U.S. educational institution which contains the domain suffix .edu OR have a valid email address at one of the educational institutions listed, AND
  2. Individual must be a student at a U.S. educational institution and must be actively enrolled in at least 0.5 course credit and be able to provide proof of enrollment upon request.

Microsoft Work At Home (for Employees)

The Work At Home Program (WAH) allows Luther employees to install Luther licensed Microsoft Office on one home computer for use for work purposes only while employed at Luther. Budget director approval is requested prior to distribution of installation media, and a small fee for purchase of installation media and program administration will be charged to departmental accounts. For more information, including the Program Description and Request and Acceptance Forms, go to this page.

Microsoft Home Use Program (for Employees)

The Home Use Program (HUP) allows Luther employees to install Luther licensed Microsoft Office on one home computer for use for personal and/or work purposes while employed at Luther. The individual pays a $9.95 charge when ordering online. For more information, including the HUP Request Form, go to this page.

Academic Pricing (for Students and Employees)

Employees who would like Microsoft Office on their home computer for personal use may purchase it themselves at academic pricing which is lower cost than found on the shelf. Students may also purchase software using academic pricing, though The Ultimate Steal (see above) is a better deal. Academic pricing is available by searching for a reseller in your area using the following link: http://www.microsoft.com/education. You can also purchase online at academic pricing on some sites, such as through http://www.academicsuperstore.com

As you are considering your purchase of Office 2010 for personal use on your home computer, keep in mind there are various suites offered – each with different products included and each with its own price tag. For more details on the suites, visit http://office.microsoft.com/en-us/products.

LIS Training Classes

LIS offers training on Office 2010 / 2011. Classes are available to each department upon request. Scheduled sessions are advertised through the Tuesday for more information as well as the list of training and instruction.

LIS Training Materials

You can familiarize yourself with the new Office 2010 / 2011 suite and begin to learn about the changes, even before you have Office 2010 / 2011 installed on your computer. See the following links:

Luther’s Timeline for Office 2010 / 2011

Microsoft Office 2010 upgrades are being gradually phased in during normal computer replacement cycles beginning Fall 2010. Office 2010 will replace Office 2007 on office and lab computers.

Microsoft Office 2011 upgrades are being gradually phased in during normal computer cycles beginning Summer 2011. Office 2011 will replace Office 2008 on office and lab computers.

Staff Computers

Staff departments are on a distributed 2-year cycle. The staff rollout happens every two years. The departments are divided in halves, and each half is upgraded on alternate years.

Faculty Computers

The replacement cycle for faculty is being standardized with that for other employees at four years.

Computer Labs and Classroom Podiums

Computer labs and classroom podiums will have Office 2010 / 2011 prior to the start of Fall Semester 2011.

Contact the Technology Help Desk