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Norse Calendar is a powerful communication tool for students, faculty and staff. It allows you to create events, manage your time and share your schedule with other members of the Luther community. With Norse Calendar, you can also share your calendar with those outside the Luther community if you wish. In addition, you can view calendars maintained by others such as US Holidays, public school calendars, and the phases of the moon.
The Norse Calendar is the primary campus calendar as of January 1, 2009.
Upon completion of this 1-on-1 training, you will be able to:
If you already have a Norse Apps account, you can access Norse Calendar by going directly to http://calendar.luther.edu. You can also access it by starting in Norse Mail and clicking the Calendar link in the top left corner of the page. A third option is to use Norse Calendar directly on the Norse Start Page, http://start.luther.edu, by selecting Google Calendar.
If you do not have a Norse Apps account, contact the LIS Technology Help Desk at x1000 or email email@example.com.
When you login to Norse Calendar, you will see a screen similar to the one shown below:
There are several ways in which to create events on your calendar. The following three will be described below: Click and Type, Create Event, and Quick Add.
Note: To learn more including additional shortcuts, see Quick Add
You can enter all of the information for an event when the event is created, and you can go back later to add more details or change some of the event information. To edit an event, you can either click in the darker, top bar of the event and then select edit event, or you can click on the event name link.
If you want to put in an event that repeats itself, such as a class, you can simply create one event that will repeat itself for a given time period.
When an event involves more than one person, you can invite others to the meeting. To do this,
For each event, you can indicate how you would like to be reminded of the event. You can have as many reminders as you want for each event. To add another reminder, simply repeat these steps.
Note: You can also choose to receive SMS reminders on your cell phone. To do this, select Account Settings from the drop-down menu next to your email address in the top right corner of the page. Click on Settings (next to Calendar in the center of the page). Select Mobile Setup and fill in the information. You can check if your mobile carrier is supported to continue to the setup. Once you you are set, the SMS option will be added under your methods of Reminder
The difference between making an event Public and Private is that a public event is an event that, by default, everyone can see and a private event is one that only you can see.
You can move around your Norse Calendar using the navigation on the top left of the page, and the views shown on the top right side of the page. The calendar on the left side of the page shows what is displayed on your calendar page.
If you’re working with students or your colleagues and you want them to know when you’re available to be contacted, sharing your Norse Calendar would help them contact you more easily. With Norse Calendar, by default all those who have a Norse Apps account can see your free/busy information (no details). You only need to share your calendar if the individual is not part of the Luther community or you want to provide someone a higher level of access to your calendar.
To share your calendar, do the following:
1. Go to the calendar you want to share, click on the down arrow and select Share this calendar.
2. The following window pops up.
3. Under Share with specific people type the name or email address of the person with whom you want to share your calendar.
4. The drop down box to the right of the name lets you identify the level of access the person has to your calendar. There are four options:
1. Make changes AND manage sharing
2. Make changes to events
3. See all event details
4. See only free/busy (hide details)
5. Click the Add Person button Repeat steps 3, 4, and 5 for as many people as necessary.
6. Click the Save button.
There are millions of other calenders that can be added to your Norse Calendar for your use, such as US Holidays and phases of the moon. The Luther College Academic Calendar, and other Luther College calendars, are also available. To add one of these calendars,
Note: LIS has developed a page that details how to create an “easy button” for a public calendar to make sharing of your public calendar easier. See Easy Button for Norse Calendar. The lower half of this page lists some of the campus public calendars. You can click on the “add to google calendar” for any of them that are of interest to have them added to your Norse Calendar.
For people with whom you frequently schedule meetings, you will want to add their calendar to your Norse Calendar.
You may want to separate your business life from your personal life or you may want to create an additional calendar for your colleagues that contains a departmental schedule. To do this:
The Appointments Slots feature on Norse Calendar has been used by many faculty and staff to schedule times with students or co-workers, such as office hours or other appointments.
For an introduction on how to use this feature, visit Introducing appointment slots in Google Calendar
For a short video on using them, visit Google/ Norse Calendar ‘Appointment Slots’ — Don’t Leave Campus Without Them
This feature allows you to see more than one schedule at a time so that you can schedule events when you are all available.
Printing your calendar can be helpful to post on your office door or to give your calendar to people who don’t have access to the internet.
On January 5th, 2011, there were changes to our Norse Apps account infrastructure that allow access to other Google services beyond the core suite of messaging and collaboration apps. This change lets users access many new services such as Blogger, Reader, Google Voice, Maps ,YouTube, SketchUp, and Picasa Web Albums from their Norse Apps account. For a detailed list, see More Google applications for your school.
In the top right corner of the Norse Calendar window, there is an Options icon. Click on the icon and select Calendar help to visit the Google Apps Help Center. Check out various links to learn more about using Norse Calendar.
The Google Apps for Education Training Center contains modules and resources to help you have the best experience with Google Apps possible.
For an overview of Google Apps, see 7 things you should know about…Google Apps which is part of the EDUCAUSE Learning Initiative’s (ELI’s) series providing concise information on emerging learning technologies and related practices.