GoToMeeting

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GoToMeeting is a remote meeting and collaboration tool used for web conferences and online presentations. It is one of the easiest and most cost-effective ways to organize and attend online meetings. General features include:

  • Platform Independence (Windows, Mac, iPad, or Android)
  • Screen sharing
  • Up to 100 participants
  • Share keyboard and mouse control between participants
  • One-click recording
  • Ability to change presenters on the fly

As of Fall 2014, GoToMeeting is now available through KATIE which provides the following benefits:

  • For Students:
    • Can join a meeting by logging into KATIE and selecting the course for which the meeting is taking place
    • Allows students to become the presenter during a meeting
    • Allows students to share their own screen during a meeting
    • Webcams can be turned off and on as needed during the meeting or presentation
    • Allows chat messages to be sent during meetings
    • One-click recording
  • For Instructors:
    • Allows instructors to set up meetings on their KATIE course for students to access
    • Opportunity to host weekly and daily events, or a one-time single event through KATIE
    • Ability to view who is in attendance
    • Allows up to 100 participants
    • Ability to change presenters
    • Ability to change who is screensharing
    • One-click recording

ITS currently has 3 license for Meeting (max 100 attendees) and 1 for Webinar (max 100 attendees). We strongly recommend that you make a reservation well in advance due to the limited licenses available. For reservation and support please contact Multimedia at x1823, email multimedia@luther.edu, or submit the GoToMeeting Schedule Request Form below.

We recommend using Google Hangouts (up to 15 people) or Skype (up to 25 people) for video conferencing sessions. When you're wanting a more structured, controlled environment, GoToMeeting (up to 100 people) is ideal. Google Hangouts and Skype sessions may be initiated by the Luther community at any time; GoToMeeting sessions require advance notification and setup by ITS.

For additional questions or information, contact the Technology Help Desk at x1000 or helpdesk@luther.edu.

GoToMeeting Schedule Request Form

Creating an Account

If you have not used GoToMeeting through Luther, an account will be created for you after your meeting request has been submitted. Instructions will be sent on how to activate your account and download the GoToMeeting client.

If you have previously used GoToMeeting (through Luther), your account will be re-activated prior to your meeting.

Accounts are typically deactivated within 24 hours following your scheduled meeting due to the limited number of licenses. Departments interested in a dedicated license should contact the Technology Help Desk.

How to Schedule a Meeting

A scheduled meeting may be started early to give organizers and presenters time to prepare. It is also recommended that the meeting start early so that attendees can connect and make sure all their settings are correct.

Windows

Quick Start Video (2:15)

  1. Launch the GoToMeeting client .
  2. Right Click on the GoToMeeting icon located in the task bar and select Schedule a Meeting.
  3. Enter your Username and Password when prompted.
  4. Enter the Subject, Date, and Time the meeting will begin. Fill in any other information as necessary.
  5. Click Schedule.
  6. GoToMeeting will attempt to open your default email client and auto-insert an invitation text. Edit the text if necessary and add your attendees.
    1. NOTE – On some workstations, the default mail client may not be set and will open Microsoft Outlook. Simply click Cancel to exit out of Outlook. A separate pop-up box will appear with a link to Show Invitation Text. Click on the link and copy & paste the text into a separate document or email to invite attendees.
Mac OS X

Quick Start Video (2:10)

  1. Launch the GoToMeeting client.
  2. Click Schedule a Meeting.
  3. Enter your Username and Password when prompted.
  4. Enter the Subject, Date, and Time the meeting will begin. Fill in any other information as necessary.
  5. Click Schedule.
  6. GoToMeeting will attempt to open your default mail client and auto-insert an invitation email. You can invite people immediately or copy/paste the invitation into a separate email to invite attendees.

How To Start A Scheduled Meeting

Windows
  1. Right Click on the GoToMeeting icon located in your task bar.
  2. Select My Meetings…
  3. Select your scheduled meeting and click Start.
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Mac OS X
  1. Launch GoToMeeting.
  2. Click My Meetings.
  3. Select your scheduled meeting and click Start.
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How to Record a Meeting

Recording Basics Video: (1:50)
http://support.citrixonline.com/en_US/GoToMeeting/video/GTMV00007

  1. Launch GoToMeeting and start your Meeting.
  2. Under the Screen Sharing section, click Start Recording (Mac OS X: Record).
    1. Recording can be started at any point before or during the meeting.
  3. To stop recording, click Stop Recording (Mac OS X: Recording).
  4. When the Meeting is ended, the session will be converted. (Mac OS X: You will be prompted to convert. Click on Convert Recording.)

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The first time you use GoToMeeting, you will need to make sure it is configured properly. You should only have to do this once.

  1. Launch GoToMeeting.
  2. Under the Screen Sharing section, click Settings.
    1. Windows: Select Convert to Windows Media Player Format.
    2. Mac OS X: Select Remind me to convert recordings after each recorded session.
  3. Click OK or the Red X in the corner to close the window.

Recorded sessions are stored locally on your personal computer. The default locations are:

  • Windows : \Users\username\Documents
  • Mac OS X: /Users/username/Documents/Recordings

By default, recorded sessions are encoded using a proprietary codec. Unless the recording is converted into a standard format, users will be required to have GoToMeeting installed on their workstation in order to view it. Converting the recordings removes this codec and allows it to be shared via email, DVD, etc.

Video Tutorials & Tips

Ten Tips for a Successful Webinar

Numerous video tutorials on how to best use GoToMeeting are available at http://support.citrixonline.com/en_US/GoToMeeting/videos

Attachment Size
GoToWebinar_10_Tips_and_Tricks.pdf 11.51 KB