Introduction to the Colleague web user interface 4.x to learn how to login, navigate the Colleague system, search for forms, persons, and log out.
The Colleague User Interface includes the ability to:
Click on the following link for the Quick Start guide:
Colleague User Interface Quick Start 4.5.pdf
For documentation with complete details from Ellucian click on:
Disable any pop-up blockers by either adding this site as an exception to the popup blocker list or disable all popup blockers. ITS recommends adding *.luther.edu as an exception in the popup blocker list.
For help or more information on pop-up blockers, contact the Technology Help Desk telephone extension 1000. Mobile devices are not able to run Silverlight, required for the web user interface. You will need to use Citrix to access Colleague from a mobile device.
Click “Login” and wait for the application to load.
Click on the “play” arrow to take the Quick Tour video to familiarize yourself with common tasks, menus, search, and favorites. The Ellucian Quick Tour still features version 4.3 as the features covered remain the same.
Help is available by clicking the button with the “?” For field definition help, place your cursor on the field, then click on “?” in the upper right corner of the form.
The web-based interface features a search area, search results, navigation, and favorites at the toolbar at the top of the window.
The search area of the window, in the upper left corner, lets you search for people or forms to work with. You can search for a person by entering information such as the name or ID number in the search box, and a Search Results panel will display all person records that match the search criteria you entered. You can also use the advanced person search feature to search for person-related records using multiple customizable search parameters (such as part of the address and class standing). To perform an advanced search for person-related records, click the Advanced Person Search icon (magnifying glass to the right of the search button). You can search for a form by typing the mnemonic or a word from the title of the form in the search box. In most cases, when you enter the mnemonic for a form in the search box, the form opens right away.
User Interface preferences can be altered through the button to the far right of the toolbar. (Window Options, Layout, Theme and Font size). You can choose “Window Options/Restore Default Settings” to reset the font and color changes. When UI starts, it will return to the last screen accessed. ITS recommends your PC display settings be set to 1024 × 768 or higher for easiest navigation in the new User Interface.
Click the Advanced Person Search icon (magnifying glass to the right of the search button)
The shortcuts listed below are available in UI 4x when your cursor is not within a UI form.
Note: Some of these shortcuts may not work in all browsers. Browser plug-ins or other applications may override these shortcuts and activate different commands.
The keyboard shortcuts listed below are available only when working within a UI form (alternative keystroke combinations are separated by | ). Most of these commands are accessible with the mouse from the UI Form Options menu.
Keep a document with commonly used lookups. You can then easily copy and paste from it into the lookup field using CTRL+C (copy) and CTRL+V (paste).
The Luther DUG listserv is the primary method of communication from ITS for notification of Colleague system availability, issues, or problems. Datatel User Group was created when the product name was Datatel. This listserv can also be used if you have questions for other Luther Colleague users. To subscribe to the DUG listserv send an email message to [email protected] You will receive a confirmation or rejection email. You can unsubscribe by sending a message to [email protected]
To post a message to the list send your message to [email protected]. It will be sent to all who are subscribed to the list. Take note that you won’t be allowed to post to the list unless you are subscribed to it. This means also that you must post your message from the same address that you are subscribed with.
For access to the Ellucian Support Center, see the information located in the Colleague FAQ.