Explanation of Fees

1Admission Deposit—a nonrefundable enrollment deposit required of accepted applicants. The deposit will be held as the student deposit and used to pay for damage to college property or for any unpaid fees. At the end of the school year, returning students will receive credit on their student receivable for any unused student deposit balance. This credit will be applied toward the costs of the following year. Graduates and other nonreturning students will be refunded the unused student deposit balance by check during the month of June.

2Continuing Enrollment Deposit—required by April 1, from all full- or part-time, degree-seeking students intending to return for the fall semester. This deposit is not refundable after July 1. A request for a refund must be made in writing to the student life office before July 1. Students participating in off-campus Luther programs may be asked to pay an additional deposit specific to the program. The continuing enrollment deposit will be held as the student deposit and used to pay for damage to college property or for any unpaid fees. At the end of the school year, returning students will receive credit on their student receivable for any unused student deposit balance. This credit will be applied toward the costs of the following year. Graduates and other non-returning students will be refunded the unused student deposit balance by check during the month of June.

3Comprehensive Fee—students are billed for one-half of the comprehensive fee prior to the beginning of first semester and one-half prior to the beginning of second semester. January Term is a tuition, room, and board free term. There is no charge for January Term tuition as long as a student is a full-time, degree-seeking student paying the full-time tuition charge either fall semester or spring semester. There is no charge for January Term room as long as the student lives in the residence hall for the entire fall or spring semester. There is no charge for January Term board as long as the student participates in a full board plan for the entire fall or spring semester.

4Commuters—students not living in residence halls, Baker Village, Prairie Houses, Sustainability Houses, or Norby House. Commuters are charged tuition. Partial board plans are available for an additional charge.

5Board is required—students living in these residence halls are charged tuition, room, and board.

6No board is required—students living in these residence halls are charged only tuition and room. Partial board plans are available for an additional charge.

7Technology Fee—provides and enhances access to a wide variety of technologies supporting curricular and residential life for all Luther students. Access to Internet bandwidth, web-based resources, academic computing labs and software, multimedia equipment, and services to support these technologies are all supported through this fee. All students enrolled in 6 or more credit hours will be charged the technology fee, except for itinerant students and high school students enrolled under the postsecondary options act.

8Cocurricular Activities Fee (CAF)—charged to all full-time students, including those registered for off-campus programs. Payment of this fee entitles students to free or reduced admission to events sponsored by the Student Activities Council and by the Campus Programming Office. Students not wishing to participate in this program must complete a CAF decline form (available on the OFS website) and return it to the Office for Financial Services by August 10, in order to have this fee canceled.

9Rochester Nursing Fee—used to cover additional costs of the on-site nursing program such as: background checks for the student, additional classroom and office space, Luther faculty traveling back and forth to the program, and Rochester nursing faculty costs.

10Extra Hours Fee—charged for each hour in excess of 36 credit hours. Extra credit hours are determined based on the total number of credit hours a student has registered for in the academic year, which includes the fall, January, and spring terms. Credit hours for courses dropped without record are excluded from this calculation. (Note: The last day to drop a course without record differs depending on whether the course is a semester-long, J-term, or seven week course.) Also excluded from the extra-hours calculation are credit hours for private music lessons, class music lessons, vocal coaching, first-year honors (1-credit-hour courses), Physical Education 100 (Wellness), and the first Physical Education 110 skills course. The extra credit-hours calculation does, however, include courses that receive a withdrawal ("W"), incomplete ("I"), or credit/no credit ("CR/NC") grade, with the exception of senior projects. Senior projects are included in the extra credit-hour calculation only if that course receives an A-F, incomplete ("I"), or credit/no credit ("CR/NC") grade. The transfer credits earned in the following off-campus study programs are included in the extra credit hours calculation: Earth and Environment in Italy, Malta and the Mediterranean, Nottingham program, Lutheran College Consortium in Tanzania, Lutheran Colleges China Consortium in Hangzhou, and ACM programs.

11Music Lessons—a maximum of seven music lesson fees (one per semester) will be canceled for sophomores, juniors, and seniors who are classified by the music department as full-time majors (this maximum will be reduced by the number of music lesson scholarships awarded during the freshman year). For students majoring in elementary education with an academic endorsement in music, a maximum of four music lesson fees (one per semester) will be canceled. This fee cancellation policy does not apply to piano or voice labs (music 115, 116, 117).

12Late Charge—students need to keep abreast of payment due dates on their statement of account (student receivable) and keep us informed about pending financial aid, including loans. Those who have an outstanding student receivable balance due or pending financial aid may be assessed a late charge. Students may review their current statement of account on http://my.luther.edu.

On the 10th of each month, a $100 late charge will be assessed on student receivables with an outstanding balance due or with pending financial aid.* To determine if you will be assessed a late charge, add your pending financial aid* and any unbilled tuition, room, board, and fees** to the "Amount to Pay" on your statement of account. If the calculated amount is greater than $1,000, you will be assessed a $100 late charge each month until it is paid.

*Pending Financial Aid:  Please refer to the missing documents on http://my.luther.edu or contact the Financial Aid Office to determine what you need to do so that your aid can be finalized and credited to your student receivable. See below for additional notes about pending financial aid.

**Tuition, Room, Board and Fees: If you have paid an admissions deposit or continuing enrollment deposit and have not yet registered for classes or been assigned a residence hall room, you are responsible for increasing your "Amount to Pay" on your statement of account to include tuition, room, board, the technology fee, and cocurricular activity fee.  Calculate the total and remit your payment by the due date to avoid a late charge.  After you register for classes and are assigned a room and board plan, your statement will be updated to reflect these charges. (Note: A delay in registering for classes does not delay your responsibility for paying your Luther bill by the due date.)

*Pending Aid in August:  Fall semester financial aid as well as private loans in application status will not be credited to student receivable until the end of August.  As such, no late charge will be assessed on August 10, unless the "Amount to Pay" apart from loans and financial aid is greater than $1,000.

*Pending Aid in September:  No late charge will be assessed on September 10, unless the "Amount to Pay" apart from loans and financial aid is greater than $1,000.

*Pending Aid in January:  Spring semester financial aid as well as private loans in application status will not be credited to student receivable until the end of January. As such, no late charge will be assessed on January 10 for your spring semester invoice unless the "Amount to Pay" apart from loans and financial aid is greater than $1,000. You can be assessed a late charge for any fall semester financial aid and private loans that have not yet been credited to your student receivable. Please keep in touch with the Financial Aid Office to determine what needs to be done to avoid these late charges. 

*Anticipated Outside Scholarships and EPIC & Founding Congregation Grants (Luther's share and the church's share): These grants and scholarships will be considered exceptions and no late charge will be assessed if they haven't been credited to your student receivable. However, it is important that you work with the organization or church to ensure the funds are sent to Luther College in a timely manner.

*Pending Vocational Rehabilitation Grants, Military Benefits, Davis United World Scholarships, and SOS Kinderdorf Sponsorships: These grants and scholarships will be considered exceptions and no late charge will be assessed if they haven't been credited to your student receivable. Luther College will work with these organizations to ensure your funds are collected in a timely manner.

13Lifetime Transcript Fee—allows for lifetime academic transcripts at no additional charge.

14Special Arrangement Fee—charged to students participating in off-campus programs not conducted by Luther College. The fee is $350.00 per academic program (semester-or yearlong).

15Special Course Fee—a limited number of courses charge an additional fee. For specific courses and amounts see the schedule of course offerings published for each term.

The college reserves the right to increase with due notice its student charges should economic conditions necessitate an additional charge. The college also reserves the right to withhold transcript of record, certification of graduation, and/or certification of credits until all college obligations have been fully settled.